Job Description Help for Job Description. Opens a new window. 1. Acts as a liaison between the site and the various corresponding corporate departments. 2. Responsible for all client Food Stamp procedures acting as the "Accounting Clerk" based on the regional policies and procedures. 3. Intake and discharge of clients, as directed by the Executive Director. 4. Maintain client files, including closed files, and all center related documentation by placing filing materials in the designated file folder and drawer. 5. Coordinate physicals for clients and ensure medical file completion. 6. Responsible for working with the Executive Director on facility repairs and maintenance by locating vendors and pricing quotes for work needed. 7. Responsible for working with the Executive Director to facilitate any outside agency audits. 8. Assist center in DC monitors, Children & Family Services audits and CARF surveys. 9. Responsible for gathering all receipts and invoices and submitting them to the accounting department. 10. Maintain the client rosters as required. 11. Maintain paperwork required for the daily operations of the center. 12. Responsible for collecting intake & discharge paperwork and sending it to the corporate trust account supervisor. 13. Responsible for data entry of all required documentation. 14. Schedule, attend and take minutes at monthly staff meetings as directed by the Executive Director. 15. Assist in the coordination of clients' graduation and clients' graduation certifications. 16. Responsible for keeping inventory on all office supplies and ordering monthly with the Executive Director's approval. 17. Responsible for documentation of all petty cash expenses. 18. Responsible for filing of documentation, including the "Yearly File Drawer". 19. Responsible for all copying and faxing of center documentation as needed. 20. Responsible for distributing faxes and/or mail. 21. Answering all telephone lines. 22. Responsible for the cleanliness of the administrative offices. 23. Clock in and out utilizing the company time and attendance system. 24. Perform the major functions of job with or without an accommodation. 25. Required to attend all mandatory training specified by policy. 26. Speak, read write and understand English. 27. Report all workers' compensation injuries, whether they require medical attention or not, to the Executive Director immediately. 28. Report all breaches of company policy or code of ethics that you have knowledge.