Office Manager I

Office Manager I Universal Engineering Sciences - 3.3 Tampa, FL Job Details Full-time 1 day ago Qualifications High school diploma or GED Productivity software

Full Job Description Who We Are:

At UES, we're a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com .

Position Overview:

The Office Manager I provides foundational administrative and operational support for a branch office within our engineering and environmental services network. This entry-level leadership role focuses on daily administrative tasks, basic reporting, employee recordkeeping, and supporting branch efficiency while learning company processes and systems.

Responsibilities:

Maintain office productivity, supply ordering, equipment maintenance, event planning, and policy compliance. Forwards necessary documentation (human resources, accounts payable, accounts receivable, IT, safety, etc.) to the appropriate corporate contact. Ensures proper completion of employee onboarding and offboarding paperwork, including I-9s and Separation Agreements, if applicable. Plans and conducts branch-level new employee orientation and training to foster a positive and clear attitude toward company goals. Serves as a backup project set-up or billing administrative assistant when necessary. Supports branch culture-building initiatives Collects, records, and forwards personnel records, transactions, and documentation to HR and/or Payroll. Supports benefit plan enrollment at the site level. Responds and/or investigates employee inquiries regarding policies, procedures, and programs. Handle incoming and outgoing correspondence, including emails, letters, and packages. Create regular reports, correspondence, and presentations. Greet visitors, answer and direct phone calls, and provide general information. Communicate with internal and external partners and vendors, as needed. Other duties may be assigned

Job Responsibilities Note:

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. UES retains the right to add to or change the duties of the position at any time.

Qualifications:

High school diploma with 3-5 years of administrative experience (or equivalent). Proficiency with Microsoft Office and basic collaboration tools. Strong attention to detail and communication skills. Ability to maintain confidentiality and multitask in a dynamic environment Familiarity with administrative practices in professional services preferred.

Preferred Qualifications:

Experience with Vantagepoint Experience with

Paycom Travel Requirements:

This position does not require regular travel as part of its primary responsibilities. However, occasional travel may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events. Travel, when necessary, will be communicated in advance and aligned with business needs. #

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Physical Demands & Work Environment:

This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment. The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions. The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms. The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.

EEO Statement:

UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement at the bottom of the page here