Job Description We are seeking an organized and proactive Construction Project Coordinator / Office Manager to support both construction project administration and daily office operations for a growing team in West Palm Beach.

This person will work closely with project management, field personnel, subcontractors, and local leadership to keep project documentation organized and ensure administrative processes run smoothly. The role will also provide direct support to senior leadership while helping manage the day-to-day needs of the office.

The ideal candidate is professional, detail-oriented, dependable, and comfortable balancing multiple priorities in a fast-paced construction environment.

Key ResponsibilitiesProject CoordinationSupport project teams with the preparation, tracking, and organization of RFIs and submittalsAssist with processing and maintaining documentation related to subcontractor change ordersTrack subcontract agreements and ensure completed documents are properly filed and maintainedCoordinate project closeout documentation, including warranties and required subcontractor materialsMaintain accurate and organized project records throughout the lifecycle of active projectsHelp facilitate communication and documentation between field and project management teamsOffice & Executive SupportCoordinate calendars and schedule meetings for senior leadershipPrepare and process leadership expense reportsAssist with internal meetings, employee events, and other company activitiesManage inventory and ordering of general office and marketing materialsProvide administrative support to employees and leadership as neededHelp maintain an organized, professional, and efficient office environment Skills and Requirements 3+ years of construction project coordination or similar construction administrative experience preferredPrevious exposure to RFIs, submittals, change orders, subcontract documentation, and project closeout processes is highly preferredStrong organizational skills with the ability to manage multiple priorities and deadlinesDetail-oriented and proactive with strong problem-solving skillsComfortable working independently while collaborating with project and administrative teamsProfessional and service-oriented communication styleMust be able to work fully on-site, Monday-Friday 8am-5pm in West Palm Beach, FloridaBachelor's degree in Business, Construction Management, or a related field is preferred but not requiredExperience with Procore, Bluebeam, and/or Concur is a plus We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.