Office Administrator

About the Opportunity A growing and well-established organization is seeking a highly organized and motivated Office & Operations Coordinator to support daily operations across multiple areas of the business. This role is ideal for a recent graduate looking to build a long-term career or an experienced professional seeking a stable, flexible Monday-Friday schedule within a collaborative and supportive environment. You'll gain exposure to operations, customer support, and leadership while playing a key role in keeping the business running smoothly. Key Responsibilities Office Operations Maintain a clean, organized, and fully stocked office environment Coordinate facility maintenance, repairs, and vendor services Manage office and operational supply inventory Assist with company vehicle administration (insurance, registration, maintenance) Front Desk & Communication Serve as the primary point of contact for incoming calls, visitors, and inquiries Manage and route communications across teams Track and log incoming inquiries for reporting purposes Oversee third-party receptionist services Handle incoming mail, packages, and deliveries Customer & Vendor Coordination Support onboarding of new customers and vendors Collect and manage required documentation (compliance, insurance, etc.) Ensure internal systems are accurate and up to date Act as a point of contact throughout onboarding Sales & Customer Support Assist in preparing quotes and supporting sales initiatives Respond to customer inquiries and help resolve issues Track open requests and ensure timely follow-up Support order processing and internal system updates Coordinate warranty tracking, service issues, and technical requests Administrative & Executive Support Provide administrative support to senior leadership Coordinate schedules, meetings, and communications Assist with basic accounting tasks (receivables, deposits, collections follow-up) Organize contracts and key business documents Support special projects and operational initiatives Purchasing & Inventory Assist with purchase orders and tracking Support inventory receiving and documentation Maintain purchasing and logistics records Events & Culture Coordinate team events, celebrations, and internal initiatives Maintain company calendar and employee milestones Trade Shows & Events Support planning and execution of trade shows and events Coordinate logistics, materials, and shipping Assist with travel arrangements and on-site support What We're Looking For Associate's degree or higher (recent grads encouraged to apply) 0-3+ years of experience in admin, coordination, or customer-facing roles Strong organizational skills and ability to multitask Excellent communication skills (written and verbal) High level of professionalism and discretion Detail-oriented with strong problem-solving ability Proficiency in Microsoft 365 (Excel, Word, Outlook) Comfortable learning new systems and tools Nice to Have Experience with accounting software (e.g., QuickBooks) Exposure to inventory, ERP, or CRM systems Why This Role Clear opportunity for growth and career development Exposure to multiple areas of the business Supportive, team-oriented environment Consistent Monday-Friday schedule with work-life balance