Office Manager

Office Manager Archer chimneys & fireplaces LLC Job Overview We are seeking a dynamic and highly organized Office Manager to lead our administrative operations and ensure the smooth functioning of our office environment. This pivotal role requires a proactive individual who thrives in a fast-paced setting, possesses excellent communication skills, and demonstrates exceptional leadership capabilities. As the Office Manager, you will oversee daily administrative tasks, coordinate office activities, manage vendor relationships, and support team members to foster an efficient and welcoming workplace. Your energetic approach will help drive productivity and create a positive atmosphere for all staff and visitors. Responsibilities Oversee daily office operations, including front desk management, multi-line phone systems, and greeting visitors with professional phone etiquette. Coordinate scheduling and calendar management for executives and team members to optimize time utilization. Manage vendor relationships, including negotiating contracts, processing invoices, and ensuring timely delivery of supplies and services. Supervise administrative staff, providing training and development opportunities to enhance team performance. Handle bookkeeping, payroll processing, budgeting, and financial record-keeping using QuickBooks or similar accounting software. Plan and organize company events, meetings, and training sessions to promote team engagement and professional growth. Maintain organized filing systems—both digital and physical—and ensure compliance with record retention policies. Support human resources functions such as onboarding new employees, managing employee records, and assisting with HR-related inquiries. Assist in medical office management tasks if applicable, including appointment scheduling and patient record organization. Skills Proven experience in office management or administrative roles with supervisory responsibilities. Strong organizational skills with the ability to multitask efficiently in a busy environment. Excellent communication skills—both verbal and written—to interact effectively with staff, vendors, and clients. Proficiency in QuickBooks for bookkeeping, payroll, and budgeting tasks. Skilled in event planning, calendar management, and vendor management to streamline operations. Knowledge of human resources processes including onboarding, training & development, and employee relations. Experience with medical office management or clerical duties is a plus but not required. Familiarity with front desk operations, filing systems, multi-line phone systems, and office technology tools. Demonstrated ability to supervise teams effectively while fostering a positive work environment. Join us as an Office Manager to lead our administrative team with energy and enthusiasm! Your expertise will be instrumental in creating an organized, efficient workplace where everyone can thrive. We value proactive leaders who are committed to excellence—ready to make a meaningful impact every day!

Job Type:

Full-time Pay:

$23.43 - $28.21 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person