BILINGUAL OFFICE MANAGER

Migra 411, LLC Winder, GA Job Details Full-time From $60,000 a year 1 day ago Benefits Health insurance 401(k) Paid time off Employee assistance program Professional development assistance Retirement plan Full Job Description

MIGRA 411

está buscando una persona altamente organizada, responsable, proactiva y completamente bilingüe en inglés y español para ocupar la posición de Office Manager . Esta posición tendrá un rol central en la operación diaria de la oficina y trabajará directamente con las abogadas, paralegales, personal administrativo y clientes. La persona seleccionada deberá tener capacidad para manejar múltiples prioridades, supervisar procesos, resolver situaciones con clientes y garantizar que los asuntos administrativos y operacionales sean atendidos correctamente y dentro de los términos establecidos. Responsabilidades principales1. Administración y creación de clientes Crear y actualizar clientes en los sistemas internos de la firma. Verificar que la información inicial del cliente esté completa. Mantener actualizada la base de datos de clientes. Identificar información o documentación pendiente y dar seguimiento. 2. Contratos y nuevos clientes Manejar contratos presenciales y virtuales. Brindar información general sobre los procesos y servicios de la firma dentro de los límites establecidos por las abogadas. Coordinar y verificar el pago correspondiente antes de iniciar los procesos. Dar seguimiento a clientes que no hayan completado la información requerida. Mantener actualizada la base de datos de clientes pendientes. Coordinar los casos que requieren asumir representación legal o solicitar comparecencia por Webex. Asignar el preparador correspondiente. 3. Asignación y seguimiento de tareas Distribuir tareas entre paralegales, asistentes y abogadas de acuerdo con el tipo de caso, prioridad y fecha límite. Supervisar tareas pendientes. Dar seguimiento especial a casos con vencimientos o fechas importantes. Identificar retrasos y tomar acción para evitar incumplimientos. Escalar inmediatamente a la abogada responsable cualquier situación que pueda afectar un término legal o al cliente. 4. Gestión de correspondencia Preparar las guías de envío de la correspondencia que sale de la oficina, con excepción de los procesos asignados a otras áreas. Llevar y recoger el correo diariamente. Revisar y clasificar la correspondencia recibida. Notificar a los clientes cuando corresponda sobre documentos recibidos. Distribuir documentos al departamento responsable. Revisar formularios y documentación para verificar que estén completos. Coordinar el escaneo y archivo de documentos. Imprimir, revisar y preparar expedientes físicos cuando sea necesario. 5. Preparación y envío de expedientes Preparar expedientes destinados a

USCIS, EOIR

u otras agencias correspondientes. Revisar los expedientes preparados por abogadas y paralegales antes de su envío administrativo. Verificar que los documentos estén organizados y listos para presentación. Coordinar el escaneo y conservación de copias. Mantener evidencia y control de los envíos realizados. 6. Atención al cliente Atender clientes nuevos y existentes, tanto presencialmente como por teléfono. Responder correos electrónicos relacionados con asuntos administrativos y operacionales. Canalizar correctamente consultas que requieran intervención legal. Manejar situaciones difíciles con profesionalismo y empatía. Intervenir cuando un cliente solicite hablar con un supervisor o cuando Servicio al Cliente no pueda resolver una situación. Escalar asuntos legales o sensibles a la abogada correspondiente. 7. Supervisión de operaciones Supervisar que los diferentes departamentos estén realizando las tareas asignadas. Identificar procesos que no estén funcionando adecuadamente. Dar seguimiento a casos que se encuentren fuera del flujo normal. Coordinar con las abogadas y responsables de cada departamento la solución de problemas. Mantener controles internos de tareas, fechas límite y responsabilidades. Ayudar a desarrollar y mejorar procedimientos administrativos. 8. Reuniones y coordinación interna Planificar reuniones informativas y operacionales. Coordinar reuniones para aclarar procedimientos o implementar cambios. Preparar los temas que requieren discusión. Dar seguimiento a los acuerdos y tareas resultantes de las reuniones. 9. Recursos Humanos Apoyar a las abogadas en los procesos de reclutamiento y selección de personal. Coordinar entrevistas. Participar en procesos de onboarding de nuevos empleados. Dar seguimiento al cumplimiento de funciones y responsabilidades. Apoyar en la implementación y seguimiento de indicadores de desempeño (KPIs). Colaborar en evaluaciones de desempeño. Identificar necesidades de capacitación. Mantener organizada la documentación administrativa relacionada con empleados. Apoyar en la implementación de políticas y procedimientos internos. Documentar situaciones relacionadas con desempeño, incumplimientos o procesos internos y elevarlas a la dirección cuando corresponda. Requisitos Dominio profesional de inglés y español , hablado y escrito. Excelentes destrezas de comunicación. Experiencia en administración de oficinas, operaciones, supervisión de personal o posiciones similares. Excelente capacidad de organización y seguimiento. Capacidad para manejar múltiples tareas y prioridades simultáneamente. Atención excepcional a los detalles. Capacidad para trabajar con fechas límite. Excelente manejo de clientes y situaciones difíciles. Capacidad para supervisar empleados y exigir cumplimiento de responsabilidades de manera profesional. Dominio de correo electrónico, Microsoft Office, Google Workspace y sistemas de gestión de casos o disposición para aprenderlos rápidamente. Alto nivel de confidencialidad y criterio profesional. Requisitos preferidos Experiencia previa en un bufete de abogados. Experiencia en una oficina de inmigración. Experiencia supervisando paralegales, asistentes legales o personal administrativo. Conocimiento de USCIS y EOIR. Experiencia con sistemas de case management. Experiencia en Recursos Humanos, contratación, onboarding o evaluaciones de desempeño. Experiencia trabajando con indicadores de desempeño (KPIs). Competencias que buscamos La persona ideal deberá demostrar: Liderazgo Organización Sentido de urgencia Responsabilidad Iniciativa Capacidad de resolución de problemas Inteligencia emocional Comunicación efectiva Manejo de conflictos Atención al detalle Capacidad para delegar y supervisar Capacidad para exigir resultados respetuosamente Excelente servicio al cliente Confidencialidad Capacidad para trabajar bajo presión Una posición clave dentro de la firma Este puesto requiere una persona que no se limite a esperar instrucciones. Buscamos alguien capaz de identificar problemas, organizar prioridades, dar seguimiento y asegurarse de que las tareas lleguen hasta su conclusión. El Office Manager funcionará como un punto de conexión entre Dirección, abogadas, paralegales, personal administrativo y clientes , contribuyendo directamente a que la oficina opere de manera organizada, eficiente y profesional.

Tipo de puesto:

Tiempo completo

Sueldo:

A partir de $60,000.00 al año

Beneficios:

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