Office Administrator Branstad and Olson Law Office Des Moines, IA Job Details Full-time $21 - $25 an hour 2 hours ago Benefits Health insurance Dental insurance Paid time off 401(k) matching Qualifications Phone communication Expense management Scanning Administrative experience Schedule management Law office experience

Full Job Description Job Listing:

Office Administrator Branstad & Olson Law Office seeks an organized, proactive full-time Office Administrator to manage daily office operations and front-desk activities in Des Moines, IA . This role balances administrative support for our legal team with facility coordination and office management.

Position Details Job Title:

Office Administrator Location:

Des Moines, IA (In-Office)

Type:

Full-Time Reports To:

Nate Olson, Partner Compensation:

$21.00 - $25.00 per hour (commensurate with experience)

Key Responsibilities Reception & Phone Administration:

Manage the front desk, serve as the primary point of contact, and route incoming calls for current clients. Take incoming calls from potential clients and log information accurately in system.

Mail & Financial Tasks:

Sort, scan, and disperse physical and digital mail. Process bank deposits and log receipts. Handle external payments to third parties and manage client expense tracking sheet.

Client & Jail Communications:

Prepare initial fee contracts using templates provided. Take client payments. Coordinate referrals, and manage critical jail communication systems (jail notebook, calls, and access administration).

Office & Facility Management:

Maintain office supplies, coordinate building maintenance, coordinate with phone company re special scheduling, provide support for meetings as needed, and act as the primary liaison for tenant communications.

Qualifications Experience:

Minimum of 1 year of office management, administrative assistant, or receptionist experience (Law firm experience is a plus).

Technical Skills:

Strong familiarity with Microsoft Office Suite. Experience with MyCase or similar legal practice management software is preferred but not required.

Interpersonal Skills:

Excellent verbal communication, strong problem-solving abilities, and compassion when handling challenging client situations.

Pay:

$21.00 - $25.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) matching Dental insurance Health insurance Paid time off

Work Location:

In person