POSITION SUMMARY

Construction Solutions Company is seeking an organized, detail-oriented Office Administrator to support the daily operations of our commercial construction company. This position serves as a central point of coordination for office administration, accounting support, licensing, fleet management, company credit cards, and company meetings and events. The ideal candidate is proactive, professional, dependable, and comfortable managing a wide variety of responsibilities in a fast-paced, team-oriented environment.

ESSENTIAL

RESPONSIBILITIESOffice Administration

• Answer and direct incoming phone calls in a professional and courteous manner.
• Monitor and respond to general company emails and route inquiries to the appropriate team member.
• Welcome clients, subcontractors, vendors, and visitors to the office.
• Manage incoming and outgoing mail, deliveries, office supplies, and general office organization.
• Maintain organized electronic and physical filing systems.
• Provide administrative support to leadership and other departments as needed. Invoice & Accounting Support
• Receive, review, code, route, and track invoices through the company approval process.
• Assist with invoice entry, payment documentation, vendor questions, and other accounting-related tasks.
• Assist the accounting team with reconciliations, data entry, reporting, and special projects as assigned. Business Licenses & Compliance
• Maintain company business licenses, contractor registrations, and related compliance records.
• Track renewal dates and submit required applications, fees, and supporting documentation on time.
• Coordinate licensing requirements for new jurisdictions, projects, or business activities. Fleet & Vehicle Management
• Maintain vehicle records, registrations, insurance documents, titles, and driver assignments.
• Track preventative maintenance schedules and coordinate service, repairs, inspections, and renewals. Company Credit Card Management
• Issue and maintain company credit cards and cardholder records.
• Collect receipts and supporting documentation for company purchases.
• Reconcile monthly transactions and follow up on missing or incomplete documentation. Meetings & Event Planning
• Plan and coordinate company meetings, employee events, client functions, and other company activities.
• Coordinate venues, catering, invitations, registrations, supplies, and day-of logistics. Project & General Support
• Provide administrative support to Project Managers, Project Coordinators, and company leadership as needed.
• Help improve office procedures, tracking systems, and administrative workflows.
• Maintain confidentiality of employee, financial, client, and company information.

QUALIFICATIONS

Required

• High school diploma or equivalent.
• Two or more years of administrative, office, accounting support, or related experience.
• Strong organizational, prioritization, and time-management skills.
• Professional written and verbal communication skills.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Ability to manage multiple responsibilities with accuracy and attention to detail.
• Professional customer service skills and a dependable work ethic. Preferred
• Experience in the construction industry or another project-based business.
• Basic accounting, accounts payable, or bookkeeping experience.
• Experience coordinating company meetings, events, or fleet activities.

CORE COMPETENCIES

Organization & Follow-Through Attention to Detail Professional Communication Problem Solving Confidentiality & Discretion Adaptability Teamwork Customer Service

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to move throughout the office and occasionally lift or carry up to 25 pounds.
• Ability to operate standard office equipment and communicate by phone, email, and in person.

#

INDIF Pay:

$22.00 - $25.00 per hour

Work Location:

In person