Office Manager / Bookkeeper

Office Manager / Bookkeeper Chicago Diamond Supply Lombard, IL Job Details Temp-to-hire | Full-time $23

• $30 an hour 4 hours ago Benefits Paid time off Flexible schedule Qualifications Vendor relationship building Employee onboarding Accounting systems Budget management Inventory control Operations management Phone communication Event planning Small business experience Production inventory management Financial management report preparation Mid-level Administrative experience Personnel records management Team development Invoice payment processing Supervising experience Managing budgets in a finance role Team management Calendar management Financial record maintenance QuickBooks Online Vendor relationship management QuickBooks Data entry Organizational skills Invoice data entry Contracts Accounting and finance experience Front desk Vendor negotiation Vendor contract management Overseeing HR compliance Clerical experience Deposits Office management Business reporting Phone etiquette Onboarding process management Leadership Communication skills Banking Payroll processing File organization Overseeing training Staff development Full Job Description Manufacturing & Distribution Family Run Business Seeking an Accountant Office Manager!

You will be responsible for Quickbooks Online File, Data Entry, Invoice Processing, Accounts Receivable, Accounts Payable, Write Checks, Payment Processing, Inventory Control. Vendor procurement, Supplier integration and co-ordination. Ideal Pay To Start Would Be 1099 Contractor Base or to be discussed

Responsibilities:

Maintain and operate day-to-day QuickBooks Online File Accounts Receivable

• Input and send invoices, Record Deposits Accounts Payable
• Input vendor Bills and organize payments Inventory Control
• system vs what is in production Organize and Create Structure Generate month end reports

Qualifications:

Proficient in QuickBooks Online Knowledge of common banking & office practices Able to execute tasks and goals Ability to work in small business environment Job Summary We are seeking a dynamic and organized Office Manager / Bookkeeper to oversee daily administrative operations and manage financial record-keeping within our organization. This role is vital in ensuring the smooth functioning of the office environment while maintaining accurate financial data. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to support team coordination, vendor relationships, and overall office efficiency. This position offers an exciting opportunity to contribute to a thriving organization by combining administrative leadership with financial management expertise. Duties Manage day-to-day office operations, i Supervise administrative staff and provide training & development to enhance team performance. Handle bookkeeping tasks using QuickBooks Online including invoicing, expense tracking, and inventory Manage vendor relationships, negotiate contracts, and ensure timely payments while maintaining accurate records. Oversee human resources functions such as payroll processing, employee onboarding, filing HR documentation, and maintaining compliance with policies. Assist in budgeting processes by monitoring expenses and preparing financial reports for management review. Maintain organized filing systems for general office records and ensure confidentiality of sensitive information. Requirements Proven experience in office management or administrative roles with a strong background in bookkeeping and financial record-keeping. Proficiency with QuickBooks Online or comparable accounting software is essential. Demonstrated supervising experience with the ability to lead and develop teams effectively. Strong organizational skills with the ability to manage multiple priorities simultaneously. Excellent communication skills, including phone etiquette and professional interpersonal interactions. Experience in event planning, vendor management, and calendar scheduling is highly desirable. Knowledge of procedures such as payroll processing and employee onboarding. Ability to handle clerical tasks such as filing, data entry, and front desk duties efficiently.

Pay:

$23.00

• $30.

00 per hour

Benefits:

Flexible schedule Paid time off

Work Location:

In person