Office Manager South Bend, IN 46615 $18 - $22 an hour - Full-time Job Summary We are seeking an energetic and highly organized Office Manager to oversee the daily operations of our dynamic office environment. This pivotal role combines administrative leadership, team supervision, vendor coordination, and office management to ensure a smooth, efficient, and welcoming workplace. The ideal candidate will thrive in a fast-paced setting, demonstrate excellent communication skills, and possess a proactive approach to problem-solving. Your leadership will foster a productive atmosphere where team members can excel and the office functions seamlessly. Duties Manage day-to-day office operations, including front desk activities, multi-line phone systems, and calendar management to ensure smooth scheduling and communication flow. Supervise administrative staff, providing training and development opportunities to enhance team performance. Oversee vendor relationships, negotiate contracts, and coordinate supplies to maintain operational efficiency. Coordinate event planning for meetings, company functions, and community outreach initiatives that promote team engagement. Handle human resources functions such as onboarding new employees, maintaining personnel files, and supporting payroll processing using QuickBooks or similar accounting software. Maintain accurate bookkeeping records, manage budgeting processes, and assist with financial reporting to support fiscal health. Oversee medical or specialized office management tasks if applicable, ensuring compliance with industry standards and regulations. Implement effective filing systems, manage clerical duties including correspondence and documentation, and uphold high standards of phone etiquette and customer service. Support team management by fostering a positive work environment focused on collaboration and continuous improvement. Experience Proven supervisory experience in an Healthcare office setting with demonstrated leadership capabilities. Extensive office management experience including clerical tasks, administrative support, and team supervision. Strong organizational skills with the ability to manage multiple schedules simultaneously. Background in human resources functions such as onboarding, training & development, and employee relations. Familiarity with medical office or specialized office environments is a plus Excellent communication skills—both verbal and written—and professional phone etiquette are essential for success in this role. Join us as an Office Manager to lead our office with enthusiasm and precision! Your expertise will directly contribute to creating a vibrant workplace where efficiency meets excellence—empowering our team every step of the way!

Job Type:

Full-time Pay:

$18.00 - $22.00 per hour Expected hours: 35.0 - 40.0 per week

Benefits:

Paid time off

Experience:

Healthcare management: 1 year (Preferred)

Work Location:

In person