Find & Apply For Office Manager Jobs in South Bend, Indiana

Office Administrator 22522 US Highway 20, South Bend, IN 46628 $16 - $20 an hour - Full-time Apply with Indeed Office Administrator U.S. Lawns |

Commercial Landscape Management Job Type:

Full-Time Schedule:

Monday-Friday Location:

22522 US HWY 20 South Bend, IN 46628

Pay:

$16.00 - $20.00 (with opportunities for growth & advancement) Job Description U.S. Lawns is seeking a dependable, organized, and detail-oriented Administrative Assistant to join our team. This position plays an important role in supporting the daily operations of our commercial landscaping and snow removal business. The ideal candidate will have strong communication and organizational skills, excellent attention to detail, and experience with QuickBooks Online, Excel, and general administrative and accounting procedures . This individual will be responsible for providing administrative support, assisting with accounts payable, maintaining accurate records, communicating with customers and vendors, and helping ensure the office operates efficiently. We are looking for someone who is professional, proactive, able to multitask, and comfortable working independently in a fast-paced office environment. Key Responsibilities Administrative & Office Support Provide daily administrative support to management, accounting, and operations staff. Maintain organized electronic and physical filing systems. Create and maintain files for new customers, vendors, and jobs. Monitor company email accounts and distribute incoming information to the appropriate team members. Learn and utilize U.S Lawns systems and procedures. Assist with scheduling, meeting preparation, and general office coordination. Support field management and operations personnel with administrative needs. Maintain confidentiality of company, employee, and customer information. Accounting & QuickBooks Online Utilize QuickBooks Online for daily accounting and bookkeeping-related tasks. Assist with accounts payable processing and vendor invoice entry. Enter, categorize, and code invoices accurately. Match vendor invoices to purchase orders, receipts, and supporting documentation. Review invoices for accuracy and completeness before processing. Communicate with management and accounting personnel regarding invoice discrepancies or missing documentation. Perform additional accounting-related administrative duties as assigned. Customer Service & Communication Answer and screen incoming telephone calls professionally and courteously. Direct calls to the appropriate team members or voicemail. Take accurate and detailed messages and communicate time-sensitive information promptly. Greet customers, vendors, and office visitors in a friendly and professional manner. Respond to general customer inquiries or direct questions to the appropriate department. Develop familiarity with company customers, vendors, services, and office procedures. Maintain a positive and professional company image through all interactions. Office Organization & Supplies Monitor inventory of office supplies, including paper, toner, shipping materials, and general office necessities. Order or coordinate replenishment of supplies as needed. Keep the reception area, workstations, and shared office spaces clean and organized. Organize and put away incoming deliveries and office supplies. Assist with general office upkeep to maintain a professional and welcoming environment. Required Qualifications Previous experience using QuickBooks Online is required. Strong organizational, communication, and multi-tasking skills. Detail-oriented, dependable, and professional. What We're Looking For The successful candidate will be someone who takes ownership of their responsibilities, pays close attention to detail, and enjoys keeping an office organized and running smoothly. We value someone who is willing to take initiative, communicate effectively, maintain accurate records, and support multiple departments when needed. About U.S. Lawns U.S. Lawns is a commercial landscape management company providing professional landscape maintenance and snow and ice management services. Our team is committed to delivering dependable service, maintaining strong customer relationships, and representing our brand with professionalism. Apply Today If you have administrative and accounting experience, are proficient in QuickBooks Online, and enjoy working in a team-oriented office environment, we encourage you to apply. U.S. Lawns is an Equal Opportunity Employer.

Pay:

$16.00 - $20.00 per hour Expected hours: 32.0 - 40.0 per week

Work Location:

In person