Office & Administration Manager Fast Fulfillment Lenexa, KS Job Details Full-time $25 - $28 an hour 10 hours ago Benefits Health savings account Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Flexible schedule Qualifications Vendor relationship building Accounting systems Microsoft Excel Spreadsheets English Payroll management Administrative experience Attention to detail QuickBooks Process management Time & attendance systems Payroll record maintenance Time management

Full Job Description Office & Administration Manager Location:

Lenexa, KS Employment Type:

Full-Time Salary:

$55,000-$60,000 per year, depending on experience and qualifications About Fast Fulfillment Fast Fulfillment is a growing third-party logistics (3PL) company providing warehousing, fulfillment, and logistics solutions for brands across the country. Our business operates in a fast-paced environment where accuracy, accountability, communication, and follow-through matter . Every department plays an important role in delivering the level of service our customers expect. We are looking for someone who understands that strong administrative processes are an important part of a successful operation. About the Position Fast Fulfillment is seeking a highly organized, detail-oriented, and accountable Office & Administration Manager to oversee key administrative functions that keep our business operating efficiently. This position will have responsibility for payroll administration, office and non-inventory purchasing, vendor coordination, freight auditing, employee onboarding, and accounting support . The ideal candidate is someone who takes ownership, works well independently, catches details others may miss, and can effectively manage multiple priorities in a fast-paced operational environment. This is an important role within the organization and will work closely with company leadership, department managers, employees, carriers, vendors, and other business partners. We are not looking for someone who simply waits for the next task. We are looking for someone who sees what needs to be done, takes ownership, and follows it through to completion. Who You Are You may be a strong fit for this position if you:

• Notice details before they become problems.
• Take ownership of your responsibilities without needing constant supervision.
• Follow up until an issue is completely resolved.
• Are comfortable working with numbers, invoices, payroll information, and financial data.
• Naturally look for discrepancies, errors, and opportunities to improve processes.
• Can move between payroll, purchasing, freight invoices, QuickBooks, employee needs, and administrative projects while maintaining accuracy.
• Are organized and able to prioritize competing demands.
• Communicate clearly and professionally with employees, leadership, vendors, and business partners.
• Understand that administrative accuracy directly impacts the company's employees, operations, and customers.
• Take pride in doing things correctly, not simply getting them done.

Key Responsibilities:

Payroll & Employee Administration

• Manage the company's payroll process, including collecting and verifying timekeeping information and ensuring payroll is processed accurately and on time.
• Maintain accurate employee records and assist with payroll-related questions and issues.
• Coordinate new employee onboarding, including required paperwork, system setup, company policies, and coordination with department managers.
• Maintain employee information and administrative documentation.
• Assist company leadership with employee-related administrative needs and projects.
• Maintain confidentiality when handling payroll and employee information. Office & Non-Inventory Purchasing
• Manage the purchasing and inventory of office, warehouse, safety, and other non-inventory supplies.
• Monitor supply levels and establish appropriate reorder points.
• Coordinate purchasing to ensure supplies are available when needed while controlling unnecessary spending.
• Maintain relationships with office, facility, and service vendors.
• Obtain quotes, coordinate orders, track purchases, and assist with vendor negotiations when appropriate.
• Identify opportunities to improve purchasing processes and control costs.
• Ensure recurring services, supplies, and vendor needs are proactively managed. Freight Auditing
• Review freight invoices for accuracy and compliance with contracted or agreed-upon rates and charges.
• Identify billing discrepancies, accessorial charges, duplicate charges, incorrect rates, and other billing errors.
• Work with carriers and internal team members to resolve discrepancies and obtain credits when appropriate.
• Maintain organized reporting and documentation related to freight spend, discrepancies, and audit results.
• Identify recurring billing issues and communicate opportunities for improvement to leadership. Accounting & Administrative Support
• Assist with QuickBooks-related activities, including transaction review, coding, reconciliations, and other administrative accounting functions as needed.
• Support leadership with financial, administrative, and operational reporting.
• Maintain organized records and documentation for administrative and financial processes.
• Assist with accounts payable and other accounting-support functions as assigned.
• Support other administrative projects and responsibilities as the needs of the business evolve. Qualifications & Skills Required
• 3+ years of experience in office administration, payroll, accounting support, or a similar role.
• Hands-on experience with a payroll system.
• Experience using QuickBooks .
• Strong Microsoft Excel skills.
• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work independently and take ownership of assigned responsibilities.
• Strong problem-solving skills and sound judgment.
• Ability to maintain confidentiality when handling payroll and employee information. Preferred
• Experience working in a warehouse, logistics, fulfillment, manufacturing, or other operational environment .
• Experience with freight billing or freight auditing.
• Experience managing vendors and purchasing.
• Experience with timekeeping, HR, or employee management systems.
• Experience working in a fast-paced, growing organization.

What Success Looks Like Success in this position means bringing organization, accountability, consistency, and proactive ownership to the administrative functions of the business.

The successful candidate will ensure:

• Payroll is accurate, timely, and properly documented.
• New employees are onboarded efficiently and professionally.
• Employee records and administrative documentation are maintained accurately.
• Office, warehouse, and safety supplies are available when needed without unnecessary spending.
• Vendors are managed proactively and professionally.
• Freight invoices are consistently reviewed and audited for accuracy.
• Billing discrepancies are identified, resolved, and documented.
• QuickBooks and administrative accounting activities are completed accurately.
• Important administrative responsibilities don't fall through the cracks.
• Leadership has confidence that administrative responsibilities are being handled without constant follow-up.

Most Importantly:

Ownership We are looking for someone who is proactive rather than reactive .

You should be comfortable asking:

"What needs to be done?" rather than waiting to be told: "What should I do next?" The right person will identify issues, communicate when necessary, take action, and follow responsibilities through to completion. We value people who take ownership, solve problems, communicate effectively, and continuously look for ways to make the business better. Why This Role Matters This position plays an important role in helping Fast Fulfillment operate efficiently and continue to grow. While many of the responsibilities are administrative, the impact of this position extends throughout the organization. Accurate payroll affects our employees. Effective purchasing affects our operating costs. Freight auditing affects profitability. Organized onboarding affects the employee experience. Accurate accounting support affects decision-making. Your work will directly contribute to the operational and financial success of Fast Fulfillment. The right person will have the opportunity to work directly with company leadership and make a meaningful impact on the organization's administrative, financial, and operational processes. Compensation $55,000-$60,000 per year , depending on experience and qualifications.

Location Lenexa, Kansas Employment Type:

Full-Time If you are organized, accountable, detail-oriented, proactive, and someone who takes pride in getting things done correctly, we want to hear from you.

Pay:

$25.00 - $28.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Health savings account Paid time off Vision insurance

Experience:

administrative: 2 years (Preferred)

Microsoft Excel:

2 years (Required) Payroll management: 1 year (Required)

Language:

English (Required) Spanish (Preferred)

Work Location:

In person