Job Summary Feldkamp's Furniture is seeking an organized, dependable, and detail-oriented Bookkeeping / Office Administrator to help manage the day-to-day financial and administrative functions of our business. This position plays an important role in keeping our accounting records accurate, bills and payments organized, and information flowing properly between our store locations and management. The ideal candidate is comfortable working with numbers, solving discrepancies, staying on top of deadlines, and handling confidential information. Primary Responsibilities Accounts Payable Enter and process vendor invoices accurately and on time. Match invoices to purchase orders, receiving records, and other supporting documentation. Review vendor statements and reconcile discrepancies. Prepare bills for payment and maintain accurate payment records. Track credits, shortages, damaged merchandise, and vendor adjustments. Maintain organized vendor files and documentation. Communicate with vendors regarding invoice or account discrepancies. Accounts Receivable & Customer Accounts Monitor customer accounts and outstanding balances. Record and apply customer payments. Research account discrepancies. Assist stores with questions regarding customer balances, refunds, credits, and payments. Help maintain accurate customer account records. Banking & Reconciliation Review daily sales and deposit reports from store locations. Verify deposits against sales records. Reconcile bank and credit card accounts. Research and correct discrepancies. Maintain documentation supporting reconciliations and adjustments. General Bookkeeping Accurately enter financial transactions into the accounting system. Maintain the general ledger and supporting records. Assist with month-end accounting procedures. Prepare reports requested by ownership or management. Help ensure expenses are recorded in the proper accounts and locations. Assist with financial reporting for multiple store locations. Maintain accurate records for intercompany/inter-store transactions. Payroll & Employee Records Assist with payroll preparation and verification. Review employee hours, commissions, deductions, and other payroll information as needed. Maintain organized payroll records. Assist management with payroll reports and employee documentation. Maintain confidentiality of employee and payroll information. Office Administration Answer and route phone calls and emails as needed. Maintain organized electronic and paper filing systems. Scan, file, and retrieve invoices, statements, receipts, and other documents. Communicate with store managers regarding missing paperwork or accounting questions. Assist management with reports, spreadsheets, and special projects. Maintain professional communication with customers, vendors, employees, and management. Daily Expectations The Bookkeeping / Office Administrator is expected to: Keep accounting work current rather than allowing paperwork to accumulate. Review incoming invoices and financial documents daily. Follow up promptly on discrepancies. Maintain accurate and organized records. Communicate problems to management before they become larger issues. Prioritize accuracy while still completing work in a timely manner. Protect confidential company, customer, and employee information. Maintain/Order supplies for each location as needed Qualifications Preferred qualifications include: Previous bookkeeping, accounting, or office administration experience. Experience with accounts payable and accounts receivable. Understanding of basic accounting principles. Strong Microsoft Excel or spreadsheet skills. Ability to reconcile accounts and identify discrepancies. Strong organizational and time-management skills. Excellent attention to detail. Ability to work independently and prioritize multiple responsibilities. Professional written and verbal communication skills. Experience working in a retail, furniture, multi-location, or inventory-based business is helpful but not required. Key Skills Successful candidates should be: Accurate and detail-oriented Organized Dependable Comfortable working with numbers Able to meet deadlines Good at identifying and solving discrepancies Comfortable learning new software Able to communicate effectively with multiple store locations Trustworthy with confidential financial information Willing to take ownership of assigned responsibilities Performance Expectations Success in this position will be measured by: Accurate and timely bookkeeping Bills being entered and paid according to schedule Bank and credit card accounts being reconciled regularly Minimal accounting errors Timely resolution of discrepancies Accurate store and company financial records Organized documentation Prompt communication with management and store personnel Consistent completion of assigned deadlines

Pay:

$18.00 - $24.00 per hour Expected hours: 40.0 per week

Benefits:

Employee discount Health insurance

Education:

High school or equivalent (Preferred)

Work Location:

In person