An Office Manager directs administrative staff and manages workflow in a business office. Supervises clerical work, tracks office supplies, oversees maintenance for office equipment and manages budget for office expenses. May hire and train staff.
Occasional additional hours outside the normal shift (including early mornings, evenings, or weekends) may be needed based on deadlines or operational demands.
Salary:
$55,000 - $65,000 per year (Based on experience) About Us We are a high-growth, leading enterprise in the home services industry (HVAC, electrical, and plumbing). Our team operates on the core values of growth, teamwork, and respect. We don't just look for employees; we look for partners who want to thrive in a supportive, fun, and dynamic culture. Position Overview We are seeking a high-energy, proactive Office Manager to serve as the face of our Topeka branch. This is not just a "desk job." We need a dynamic leader who takes initiative, supports our field technicians, streamlines daily operations, and delivers elite care to our customers.
Total Rewards & Perks Competitive Pay:
$55,000 - $65,000 base salary dependent upon relevant industry experience.
Full Benefits Package:
Comprehensive health, dental, and vision insurance options.
Retirement Planning:
Company-sponsored 401(k) program with employer contribution.
Income Protection:
Employer-provided life and disability insurance plans.
Time Off:
Generous paid vacation allowance plus recognized annual holidays.
Schedule:
Stable daytime hours (Monday through Friday) offering strong work-life balance.
What You'll Do Customer Relations:
Answer incoming calls, schedule customer jobs, and handle all walk-in inquiries with elite service.
Lead Management:
Monitor and manage all Google leads to ensure rapid response times and high conversion.
Financial Admin:
Handle all commercial billing, manage daily cash deposits, and accurately allocate payments to customer jobs.
Operational Support:
Support the General Manager in daily meetings, manage incoming mail, and assist with training courses.
Fleet Management:
Coordinate maintenance scheduling and state registrations for all company vehicles.
Onboarding:
Prepare all physical equipment and software logins to ensure new hires are ready for success on Day 1.
Warranties & Rebates:
Register newly installed equipment for manufacturer warranties and submit all customer rebates.
Company Culture:
Maintain a well-rounded knowledge of company policies, schedules, and values to support the team.
What You Bring Experience:
Minimum 1+ years of office administration experience (HVAC, plumbing, or electrical trade experience is highly preferred).
Financial Skills:
Proven, hands-on experience handling AP and AR processes.
Tech Savvy:
Expert proficiency in Microsoft Office (Excel, Word, Outlook).
Communication:
Exceptional verbal and written skills tailored for high-value clients and internal field staff.
Drive:
An outgoing, self-starting personality with a proven track record of taking initiative.
Education:
High school diploma or GED required.
Pay:
$55,000.00 - $65,000.00 per year
Benefits:
401(k) Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Professional development assistance Retirement plan Tuition reimbursement Vision insurance
