Overview We are seeking a dynamic, self starter, independent and highly organized Office Manager/Administrative Assistant to join our team! This is a 100% in office position, no remote work will be allowed or approved. This vital role combines office management expertise with administrative support, ensuring the smooth and efficient operation of our workplace. You will be the backbone of daily activities, handling a variety of clerical tasks, managing communication channels, and supporting both team members and clients with professionalism and enthusiasm. If you thrive in a fast-paced environment, possess excellent organizational skills, and enjoy providing exceptional customer service, this is the perfect opportunity for you to make a meaningful impact! Responsibilities Manage daily office operations, including overseeing supplies, equipment, and maintenance to ensure a productive work environment Flexibility of daily tasks and special projects Handle multi-line phone systems with professionalism, providing outstanding customer support and directing calls accurately Maintain organized filing systems, data entry records, and spreadsheets using productivity software such as Microsoft Office and Google Workspace Assist with calendar management, scheduling appointments, meetings, and coordinating events efficiently Support bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices Provide front desk support by greeting visitors, managing client communication, and ensuring a welcoming atmosphere Perform clerical duties such as proofreading documents, word processing, and managing correspondence with attention to detail Assist operations manager and owner with different projects throughout the office. Experience Proven office management or administrative experience in a professional setting Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, Monday, CRM, Connectstream and SOS and data entry tools Experience working with multi-line phone systems and handling phone etiquette professionally Bilingual abilities are highly valued to assist diverse client needs effectively Familiarity with bookkeeping software like QuickBooks and basic accounting procedures is preferred Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment Previous roles such as medical receptionist or dental receptionist are advantageous but not required; experience in personal assistance or customer support roles is also beneficial Join us to be part of an energetic team dedicated to excellence! This role offers an engaging work environment where your organizational talents will shine while supporting our mission to deliver exceptional service. We value proactive individuals who are eager to contribute their skills—your expertise will help keep our office running seamlessly every day!

Pay:

$20.00 - $28.00 per hour

Benefits:

Dental insurance Health insurance

Work Location:

In person