Office Manager

Office Manager Georgetown, KY 40324 $50,000

• $60,000 a year
• Full-time $50,000
• $60,000 a year
• Full-time

OFFICE MANAGER

Job Title:

Office Manager Job Status:

Full Time, Exempt Division/Location:

Elkhorn Dermatology/1158

Lexington Rd Reports To:

Dr. Chase L. Wilson

• Practice Owner

JOB SUMMARY

The Office Manager manages day to day practice operations (routine office practices, human resources, advertising/marketing) in close consultation with and oversight from Dr. Wilson. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

ADMINISTRATIVE FUNCTIONS

Maintains an orderly and efficient office routine. Administers established guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities as necessary. Maintains accurate records and files pertaining to staff schedules; maintains personnel records. Coordinates benefits enrollment for employees. Reviews statements, invoices, receipts, and charges. Orders, stocks, and maintains adequate inventories of all medical and office supplies. Manages time reporting and other changes affecting payroll. Provides coverage for other positions on an as needed basis. Answers patient calls, letters, and other correspondence as appropriate.

MANAGEMENT FUNCTIONS

Aligns people and projects to achieve initiatives. Works with direct reports to develop goals and objectives. Works with direct reports to establish performance standards for work assignments, monitors work status and progress including goals and objectives. Values cultural diversity and other individual differences in the workforce, ensuring that the organization builds on these differences. Ensures employees are treated in a fair and equitable manner. Complies with all Equal Employment Opportunity obligations and responsibilities. Develops staff through coaching, mentoring, rewarding, training, and guiding. Empowers employees and recognizes and rewards their contributions. Manages employee issues and resolves grievances. Interviews, hires, and orients direct reports utilizing all support tools provided by the organization. Completes performance evaluations for direct reports on a timely basis. Conducts disciplinary and termination meetings after consulting with the Practice Owner. Assists all staff in the interpretation of policies and procedures. Assesses current and future staffing needs based on organizational goals.

BUSINESS FUNCTIONS

Maintains a broad understanding of the principles of financial management

• uses cost-benefit thinking to set priorities.

Monitors all financial expenditures. Identifies/implements cost-effective approaches. Uses efficient and cost-effective approaches to integrate technology into the workplace and improve work processes. Supports and implements organizational technology changes. Ensures quality of work performed by direct reports. Commits to a focus on continuous improvement of workflow processes and procedures.

OTHER FUNCTIONS

Attends meetings, participates on committees, and reports to the Practice Owner as needed. Reviews current literature and attends training sessions and seminars to keep informed of new developments in the field if requested by Practice Owner. Performs other related duties and responsibilities as directed.

EDUCATION AND/OR EXPERIENCE

Bachelor's degree in related field, preferred. Three to five years related experience, including clinical management and/or training; or Equivalent combination of education and experience.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of current medical terminology in order to communicate with physicians, staff, and patients. Ability to read and interpret documents such as professional journals, safety rules, operating and maintenance instructions, procedure manuals, and government regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, employees, clients, customers, and the general public. Ability to interact and communicate with a variety of people, both on a one-on-one basis and in meetings and group presentations; must be able to relate to and work with ill, emotionally upset, and sometimes hostile people. Ability to anticipate and react calmly in emergency situations. Ability to work with mathematical concepts such as probability and statistical inference; ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to make independent decisions and delegate responsibilities and duties. Ability to follow direction. Ability to think logically in order to troubleshoot, analyze situations, and make appropriate decisions. Proficient computer skills, including working knowledge of Microsoft Office, Google Drive, e-mail systems, and web-based programs. Ability to handle multiple tasks simultaneously. Elkhorn Dermatology is an Equal Opportunity Employer.' '

Work Location:

One location

Work Remotely No Job Type:

Full-time Pay:

$50,000.00

• $60,000.

00 per year

Benefits:

401(k) 401(k) matching Paid time off Retirement plan Application Question(s): If chosen for this position, what will you do to ensure patients and employees alike have the very best experience at our office? Why do you feel you would be a good fit for this position?

Education:

Bachelor's (Required)

Experience:

Management Experience:

2 years (Required)

Microsoft Excel:

1 year (Required)

Work Location:

In person