Office Administrator Shoulders of Strength Baton Rouge, LA Job Details Full-time 19 hours ago Qualifications Office supply management Marketing design Visitor query response Customer records maintenance Correspondence management Confidential information handling Operator switchboards Office activity coordination Phone communication Employee health and safety management Greeting customers Client inquiry handling Client file management Stock control methods Answering guest questions Mail distribution Phone call screening Quality reports Newsletter content drafting Quality control data reporting Client database systems Employee data management Quality assurance Data management Fax machines Mail management Office supply ordering Telephone systems Mail processing Print publication design projects Full Job Description The duties of the Office Administrator shall include, but not limited to, the following: Assume responsibility for the overall management and operation of the front office; Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals; Maintain data systems relative to client data and staff data (Checkpoint) Check program emails, mail, and faxes and distribute to appropriate parties; Maintaining an adequate supply of PR/Marketing materials Serve as site Health and Safety officer by overseeing drills, poster displays, etc.; Design and distribute Agency newsletters, promotional material, and other information as required; Support staff as needed in assigned project-based work to include maintaining a supply of program forms/packets; Assist Program Manager with other administrative duties as needed; Maintains customer confidence by keeping information confidential; Maintains office supplies inventory by checking/ordering stock to determine inventory level; Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their need; Manage time clock reports for payroll; Run/Submit various quality assurance reports as requested by management Monitor recruitment sites and submit weekly reports to supervisor; Perform other duties that may be assigned by management