Office Manager

Job Overview We are seeking a proactive and highly organized Office Manager to oversee daily office operations and ensure a smooth, efficient work environment. This dynamic role involves managing administrative tasks, coordinating communication channels, and supporting team members to foster productivity and professionalism. The ideal candidate will possess excellent organizational skills, strong computer literacy, and a customer-focused attitude. Bilingual abilities are a plus, enabling effective communication with diverse teams and clients. Join us to lead our office operations with energy, precision, and a commitment to excellence! Duties Manage front desk operations, including greeting visitors and handling inquiries with professional phone etiquette Operate multi-line phone systems efficiently to direct calls and provide information promptly Oversee calendar management for meetings, appointments, and events using tools like Google Workspace and Microsoft Office Perform data entry, filing, proofreading, and document management to ensure accuracy and accessibility of records Coordinate office supplies procurement, inventory management, and equipment maintenance to support daily functions Support bookkeeping activities using QuickBooks or similar accounting software for basic financial record-keeping Provide exceptional customer service by assisting clients, vendors, and staff with administrative needs and support requests Maintain organized filing systems—both digital and physical—to streamline information retrieval Assist with personal assistant tasks such as scheduling personal appointments or managing confidential information Experience Proven experience in office management or administrative roles within a professional environment Strong clerical skills including data entry, filing, proofreading, and document preparation Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications Familiarity with QuickBooks or other bookkeeping software is preferred Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting Experience handling multi-line phone systems and providing exceptional customer support Bilingual abilities are highly valued to facilitate communication across diverse teams and clients Previous experience as a receptionist—dental or medical—plus personal assistant roles is advantageous Knowledge of office equipment operation including printers, scanners, and fax machines Strong time management skills with the ability to manage multiple responsibilities simultaneously Join our team as an Office Manager where your energy drives our success! We value your expertise in creating an organized, welcoming environment that empowers our staff and enhances client experiences. Your dedication will help us maintain operational excellence while fostering a positive workplace culture.

Pay:

$23.47 - $28.26 per hour

Benefits:

Employee assistance program Employee discount Professional development assistance Application Question(s): Are you available to work on weekends / holidays?

Location:

Gretna, LA 70053 (Required) Shift availability: Night Shift (Required) Day Shift (Required) Ability to

Commute:

Gretna, LA 70053 (Required)

Work Location:

In person