Office Manager for Student Engagement and Leadership Amherst Campus Full Time JR4456 Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.

Job Description:

Amherst College invites applications for the Office Manager for Student Engagement and Leadership position. The Office Manager for Student Engagement and Leadership is a full-time, year-round position, starting at $23.00 per hour. Given Amherst's distinction as one of the most diverse liberal arts colleges in the country, the successful candidate will demonstrate the ways in which they bring value to and will work towards supporting a broadly diverse community. Reporting to the Director of Student Engagement and Leadership, the Office Manager provides direct administrative and technical support to the Director of Student Student Engagement and Leadership. The Office Manager is critical to the overall goals of Student Engagement and Leadership in supporting students' intellectual, social, cultural, and recreational activities - overseeing the effective accounting and outlay of funds through departmental operating accounts totaling over $350,000. The Office Manager is responsible for supporting the planning, scheduling, coordinating, and executing the day-to-day and long-term workload, activities, and responsibilities of Student Engagement and Leadership. The Office Manager will interact professionally with all levels of staffing including a diverse group of faculty, administrators, and the student population. This position will act as a liaison between students and other campus departments. This person will be self-directed and have the ability to organize and prioritize to meet deadlines, time constraints, and faculty and student concerns in a dynamic and diverse professional environment. Individual performance is evaluated annually by the Director of Student Engagement and Leadership.

Summary of Responsibilities:

Office Management Provide front-line customer service for Student Engagement and Leadership Answer and direct phone calls to Director and Associate Director of Student Engagement and Leadership Maintain the schedule for the Director of Student Student Engagement and Leadership Maintain websites for the Keefe Campus Center and Interterm Stay up to date with software and hardware systems that can facilitate our programs including Microsoft Office Suite, Google productivity tools, CSGold, EMS Reservation system, Datatel, CMS, and Campus Labs Engage, QuickBooks Manage student office assistants hiring, onboarding, task management and evaluation Process student payroll paperwork on bi-weekly basis Manage inventory of general office supplies for the department Handle all key card access requests for the James & Stearns practice rooms on a daily basis Distribute and track key distribution for all student organization office spaces Assist in coordinating annual Interterm program to ensure that students are signed up for field trips, classes, and programs Business Management Maintain Student Engagement and Leadership budgets and supporting paperwork Act as liaison between the Director and Assistant Director to the Controller's Office Reconcile reported expenditures and maintain professional accounting of executed charges through various forms (Purchasing Card, Purchase Orders, Invoicing, etc.) Work directly with vendors for payments on outstanding invoices Process student reimbursements through both the Student Engagement and Leadership and Campus Activities Board co-sponsorship funding request Support the Association of Amherst Student's budget via supervision of a part-time bookkeeper and additional support as needed Facilities Management Assist the Associate Director with maintaining the reservation system for Student Engagement and Leadership spaces Coordinate door access to several on-campus Student Engagement and Leadership locations Manage the building's vendor program Assist in the management of the Keefe Campus Center Check out keys to student office spaces Assist in coordinating the management and daily request of Keefe Campus Center in collaboration with Facilities and Custodial Services Provide operational and programmatic support for student-led events and programs

Qualifications:

Required Associate's Degree or equivalent work experience Three years of related experience Proven administrative or accounting experience Knowledge of office management systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Strong organizational and planning skills Demonstrated effectiveness in using administrative, organizational, and interpersonal skills. Strong written, oral, and electronic communication skills Commitment to supporting a diverse student community Ability to work both independently and collaboratively with the diverse campus community Broad understanding of working in a student-focused environment Preferred Bachelor's Degree Experience working on a college or university campus Amherst College offers many opportunities for professional growth and development, continued learning, and career advancement. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Benefits are an important part of our overall compensation, so it is critical that you review all of the options to ensure it meets your total compensation requirements. Click here for Benefits Information . Interested candidates are asked to submit a resume and cover letter online at https://amherst.wd5.myworkdayjobs.com/Amherst_Jobs . Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Career icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled. To find information about job group and level (JGL) follow this link. To apply, visit https://amherst.wd5.myworkdayjobs.com/en-US/Amherst_Jobs/job/Amherst-Campus/Office-Manager-for-Student-Engagement-and-Leadership_JR4456 jeid-eeaba14be8a4d548a08efd23929caaab