Office Administrator Vaudo Electric Co., Inc. Arlington, MA Job Details Full-time $25 - $35 an hour 1 hour ago Benefits Paid time off Parental leave 401(k) matching Flexible schedule Retirement plan Qualifications Dispatching Attention to detail Construction administrative experience Construction experience Office management Full Job Description Office Administrator / Secretary - Electrical Contractor Vaudo Electric Co., Inc. is a fast-growing electrical contracting company looking for a reliable, organized, and motivated Office Administrator / Secretary to join our team. We perform both electrical service work and construction projects , and we are looking for someone who can help keep our office organized and our day-to-day operations running smoothly. This is an important position within our company. The right person will work closely with management, electricians, customers, contractors, and local permitting departments.

Responsibilities Responsibilities will include:

General office and administrative duties Answering phones and responding to customer inquiries Scheduling electricians and coordinating service calls Managing and updating the company schedule Preparing and submitting electrical permit applications Following up with cities and towns regarding permits and inspections Preparing customer invoices and assisting with billing Tracking outstanding invoices and payments Creating and organizing job folders and project documentation Maintaining customer and project information Email correspondence with customers, contractors, vendors, and inspectors Assisting with estimates, proposals, change orders, and other documents Keeping management informed of scheduling conflicts, outstanding paperwork, and customer needs General support for the day-to-day operation of a busy electrical contracting company Qualifications We are looking for someone who is: Highly organized and detail-oriented Dependable and punctual Comfortable working in a fast-paced environment Able to prioritize multiple tasks at once Professional and friendly when communicating with customers Comfortable speaking on the phone and communicating by email Proficient with computers and common office software Able to learn new programs and systems quickly Capable of working independently and taking initiative Good at following up and making sure tasks are completed Previous office or administrative experience is preferred. Experience working for an electrical, plumbing, HVAC, construction, or other trade contractor is a major plus , particularly experience with permitting, scheduling, service dispatch, or construction invoicing. About the Position We are a growing company, so this position has the opportunity to grow along with the business. We are looking for someone who wants to become a key part of our operation rather than simply perform basic clerical work. The ideal candidate is someone who sees something that needs to be done, takes ownership of it, and follows it through to completion.

Job Type:

Full-time Schedule:

Monday-Friday Compensation:

Based on experience How to Apply Please submit your resume along with a brief description of your previous administrative experience. If you have worked for a construction company, electrical contractor, service company, or other skilled trade, please include that experience in your application. We look forward to hearing from you.

Pay:

$25.00 - $35.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) matching Flexible schedule Paid time off Parental leave Retirement plan

Work Location:

In person