Jobs › Brockton, MA › Office Manager LBP Solutions Office Manager Brockton, MA Apply Office Manager Company Overview We are a well-established environmental consulting company specializing in lead-based paint, asbestos, and mold inspections and consulting. We are seeking a highly organized, detail-oriented Office Manager to oversee daily office operations while supporting our inspectors, clients, and management team. Position Summary The Office Manager is responsible for managing the day-to-day administrative functions of the office, ensuring efficient operations, exceptional customer service, and accurate recordkeeping. This position reports directly to the President/owner of the company and requires excellent organizational skills, strong technical abilities, and the willingness to continuously research changing environmental regulations, industry standards, and administrative best practices. Primary Responsibilities Manage daily office operations and administrative functions. Answer incoming phone calls and respond professionally to client inquiries. Schedule inspections and coordinate inspectors\' daily calendars. Prepare proposals, contracts, inspection reports, correspondence, and other business documents as needed. Maintain accurate client files and company records. Works with bookkeeper to process invoices, payments, accounts receivable, and accounts payable using QuickBooks. Track projects from scheduling through final billing. Create and maintain spreadsheets, reports, and databases using Microsoft Excel. Prepare professional documents, letters, and forms using Microsoft Word. Edit, combine, and manage PDF documents using Adobe Acrobat. Conduct ongoing research related to environmental regulations, lead, asbestos, mold, licensing requirements, and industry best practices. Assist with permit applications, regulatory documentation, and compliance tracking. Order office supplies and coordinate office equipment maintenance. Support management with special projects and administrative reporting. Maintain confidentiality of client and company information. Identify opportunities to improve office procedures and workflow efficiency. Required Qualifications Minimum of 3?5 years of office management or administrative experience. Exceptional organizational and time management skills. Advanced proficiency in Microsoft Office 365, Excel, and Word. Working knowledge of QuickBooks. Proficiency with Adobe Acrobat Professional for creating, editing, and managing PDF documents. Excellent written and verbal communication skills. Strong attention to detail and accuracy. Ability to prioritize multiple projects and meet deadlines. Self-motivated with excellent problem-solving skills. Comfortable learning new software and technologies. Willingness to conduct independent research and stay current with environmental regulations and industry requirements. Desired Characteristics Bi-lingual English and Spanish preferred Professional and dependable. Customer-service oriented. Resourceful and proactive. Strong analytical and critical thinking skills. Ability to work independently while supporting a collaborative team. Positive attitude with commitment to continuous learning. Compensation Compensation is competitive and based on experience. Benefits are available based on company policy. Active Filters Office Manager Brockton, MA Clear All Apply