Superstar Office Manager

Are you a killer office professional looking to grow and take ownership in a successful and growing trades business? We only interview the best candidates and if you are successful, you will enjoy the following benefits: Supportive leadership & positive culture Paid Day Off for your Birthday Training, growth & real career development Modern systems & a professional, friendly environment All Cape Fence is on the prowl for a new Superstar Office Manager! We're a skilled, hardworking team dedicated to quality work across residential and light commercial projects in Massachusetts. We take pride in delivering craftsmanship that lasts, communicating openly with our clients, and maintaining a safe, positive, and well-organized work environment. As our Office Manager, you'll be essential in keeping our operations efficient and supporting both our onsite crews and office staff to help us deliver the best outcomes every day. What You'll Do

• Be the key point of contact for client calls, emails, bookings, quotes and job updates
• Help with Managing client inquiries and keep Job Management System up to date
• Invoicing, accounts receivable/payable, bank reconciliation & Support payroll -you will need to be comfortable chasing money on occasion
• Keep financial records accurate and help prepare weekly and monthly reports
• Maintain employee and subcontractor records, licenses, certifications & onboarding requirements
• Track job progress, labor hours, and assist with internal reporting
• Data hygiene & compliance tasks
• Keep the office running smoothly—filing, supplies, basic IT support
• Jump in wherever needed to support the office team What We're Looking For
• Strong communication skills - the ability to be friendly but firm
• Confident with computers (FieldPulse/QBO ideal but we'll train!)
• Intermediate MS Office skills required to effectively manage administrative tasks
• Friendly, proactive attitude
• An organized person who wants to really OWN their role
• Someone who enjoys helping a team succeed and wants to grow with us
• Minimum 5+ years of work experience required
• Experience with invoicing and financial reporting is a plus!
• Previous experience working alongside the trades sector is preferred but not required.

If this sounds like a bit of you, send your resume and a short note telling us why you're the right person for this job TODAY. We will be filling this job quickly! This ad will be live until May 14. Be sure to write a p.s. and tell us your favorite thing for breakfast.

Pay:

$48,000.00 - $60,000.00 per year

Benefits:

Paid time off

Work Location:

In person