Office Administrator (Part Time)

Office Administrator (Part Time) Stoneham, MA Job Details Part-time $20 - $24 an hour 16 hours ago Qualifications Space allocation Employee onboarding Growing experience Budget management Report writing Microsoft Excel Maintaining an organized workspace Microsoft Outlook Operations management Phone communication Supplier management Event coordination Budget control Facilities management Filing Mid-level Invoice processing Administrative experience Task prioritization Vendor relationship management Data entry Order placement Multi-line phone systems Technical troubleshooting support Office management Appointment scheduling Proofreading Phone call management Document management Onboarding process management Escalation handling Communication skills Time management Full Job Description Office Administrator (Boston/Stoneham Office)

Location:

Boston/Stoneham, MA Type:

Part‑Time | On‑Site (16-24 hours per week) About Naviam Naviam is growing, and we're looking for an organized, proactive, and people‑focused Office Administrator to help ensure our Boston/Stoneham office runs smoothly. This role is central to creating a professional, welcoming, and efficient workplace experience for employees and visitors alike. If you thrive in a dynamic environment and enjoy being the go‑to person who keeps operations moving, we'd love to meet you. About the Role The Office Administrator ensures seamless day‑to‑day operations of the Boston/Stoneham office. This role provides core administrative support and serves as the on‑site operational anchor—coordinating facilities, managing vendors, assisting employees, and partnering closely with HR, Finance, IT, and leadership.

Schedule:

16-24 hours per week Two full on‑site days required Thursday availability is required Flexibility to adjust weekly hours and schedule based on office and operational needs Key Responsibilities Office Operations & Facilities Oversee daily office operations, including opening/closing procedures and maintaining shared spaces Manage relationships with building management, cleaners, maintenance teams, and local vendors Coordinate office moves, seating changes, and basic space planning Serve as the primary point of contact for all local facilities issues and escalations Administrative Support Assist with scheduling meetings and appointments Manage incoming and outgoing mail and packages Handle filing, document management, and data entry Maintain office supplies and ensure a professional, organized office environment Support staff with various administrative tasks as needed Liaise between management and internal departments to support smooth company operations Answer and route calls on a multi‑line phone system, taking accurate messages Compose, prepare, and proofread correspondence, memos, and reports while maintaining confidentiality Perform other related duties as assigned Employee Experience & On‑Site Support Act as the primary on‑site point of contact for employees working in or visiting the office Support onboarding logistics for new hires, including workspace setup, badges, and access Coordinate in‑office events, meetings, and employee gatherings Foster an inclusive, welcoming, and well‑organized office environment Vendor & Budget Management Order and manage office supplies, refreshments, and equipment within approved budgets Track and submit invoices; partner with Finance on approvals and cost controls Identify and recommend cost‑effective improvements to office operations Coordination & Communication Partner with HR on employee‑related office needs and policy communication Coordinate with IT on equipment setup and on‑site troubleshooting Communicate office procedures, expectations, and updates to employees Support leadership with ad‑hoc operational tasks Qualifications Strong organizational and time‑management skills Excellent verbal and written communication skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Ability to multitask and prioritize in a fast‑paced environment Highly reliable, proactive, and detail‑oriented Strong interpersonal skills; comfortable supporting employees at all levels Ability to manage multiple vendors and competing priorities Experience in office management, operations, or facilities coordination preferred Experience working in a growing or fast‑moving organization preferred