Full Job Description Company & Candidate Summary:

Landscape Collaborative has been installing and maintaining some of the finest residential landscapes in the Greater Boston area for 40+ years. We are currently looking for a candidate who has the desire to build organization structures and support our office & maintenance team. A successful Office Manager is thoughtful to the function of the larger organization and supports the evolution of the office team. This is an onsite role with flexible scheduling so you can set a weekly rhythm that works for you. It's ideal for someone who is highly organized, enjoys working with a team, and takes pride in creating a great work environment .

Job Responsibilities:

Managing our office and the maintenance and construction yards Coordinating with subcontractors for repairs of the spaces. Thinking through the function of space to make them better work environments. Organizing spaces and creating systems to maintain those areas. Ordering supplies for the office and teams in the field. Coordinating with vendors as needed to receive items in a timely fashion. Putting together new hire packets and creating folders for new hire information

Registrations & Permitting:

Helping to facilitate the registration process for our vehicles. Renewing vehicle registrations annually and updating the vehicle binder and spreadsheet to keep data current. Requesting spring leaf blower permits from the towns and distributing them to the crews Requesting DigSafe or Permits for construction projects

Phones:

answering office phone calls and directing those calls appropriately. Taking down information for potential new clients. Field to

Office Communication:

take photos of the properties that are submitting from the field (example, burned out lawn, dead tree, bare area) and direct them appropriately. Over time, this could evolve to a larger function. Office to

Field Communication:

take feedback from Account Manager site visits and add it to crew notes in Aspire (our scheduling software). Follow up as needed post completion. Similarly this could evolve into more client communication or subcontractor coordination. Type up estimates with direction from the Maintenance team (example, put together a proposal for the client with tree work and planting #s).

Event Planning:

help to coordinate our annual Holiday Party, the Summer BBQ and an industry Mixer.

QUALIFICATIONS & EXPERIENCE

2+ years in office management, facilities coordination, executive assistance, hospitality, or event planning Strong vendor management skills and comfort holding service providers accountable Excellent organization and follow-through; you catch the details before anyone else notices them Clear, friendly communicator who works well across all levels of a company Able to be onsite regularly Experience with Microsoft Office Suite An aesthetic eye or creative learning is a plus. How to know you are successful in the role. The office runs smoothly, employees have what they need, vendors are responsive and accountable, and events feel organized and thoughtful. You anticipate needs, take ownership of the details, and address issues before they become disruptions. Ultimately, you become the trusted person who makes sure the day-to-day workplace experience is productive and positive.

Compensation:

Pay:

$25.00 - $35.00 per hour Full benefit package includes health insurance, vacation & sick pay etc.

Benefits:

401(k) Flexible schedule Health and dental insurance Paid time off Sick pay

Schedule:

Day shift Monday to

Friday Pay:

$25.00 - $35.00 per hour Expected hours: No less than 20.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Paid time off Professional development assistance

Work Location:

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