Office Operations Manager Mid-Atlantic Industrial Construction

•4.3 Glen Burnie, MD Job Details Full-time $80,000

•$95,000 a year 1 day ago Benefits Paid holidays Disability insurance Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Retirement plan Qualifications Management Accounts payable Attention to detail QuickBooks Organizational skills Payroll Construction administrative experience Certified Notary Public Office management Full Job Description

SCHEDULE

Mon

•Fri 7:30am

•4:00pm This is a full-time, salaried position with a Monday through Friday schedule. The role is primarily in-person and office-based, with scheduled jobsite presence as needed to effectively manage the administrative team and day-to-day office operations. No regular weekend work or remote work is expected.

ABOUT US

Mid-Atlantic Industrial Construction, LLC (MAIC) is a heavy industrial contractor based in Baltimore, MD with a satellite office in Hagerstown, MD. MAIC has a focus on the process industrial market with our primary focus being the installation of equipment, piping, and structural steel for a core group of clients that demand quality, safety, and reliability. With that in mind, we work in a wide range of environments from Food Grade Manufacturing to Chemical Processing and Power Plants.

POSITION SUMMARY

We are a growing heavy industrial contractor seeking an experienced, organized, dependable, and hands-on Office Operations Manager to lead and strengthen our administrative operations. This position will oversee and support a small administrative team responsible for key functions including payroll, accounts payable, accounts receivable support, employee administration, other office related operations. This is a working management role, not simply a traditional office oversight role. The ideal candidate is a hands-on manager who can improve processes and become cross-trained enough to provide backup support for critical office functions when needed.

KEY RESPONSIBILITIES

Supervise, train, and support a three to five person administrative team responsible for payroll, accounts payable, and accounts receivable. Establish priorities, deadlines, workflows, and accountabilities for each office position. Oversee payroll processes and develop sufficient hands-on knowledge to provide backup coverage when necessary. Including collection and review of employee time records, job-cost coding, overtime, deductions, and payroll-related documentation. Oversee accounts payable workflows, vendor issues, invoice processing, approvals, and documentation. Ensure proper coding, approval routing, payment schedules, and vendor communications are being implemented. Maintain an understanding of accounts receivable and customer billing processes. Review administrative work for accuracy, completeness, and timely completion. Monitor cash-flow-related activity by ensuring invoices are issued promptly, receivables are actively followed up, and payables are processed according to company priorities. Assist with employee benefits administration and ensure proper onboarding, personnel records, and employee-related documentation. Assist with workers' compensation, general liability, commercial auto, insurance renewals, audits, and related documentation. Monitor recurring expenses, contracts, subscriptions, leases, utilities, and other administrative costs for unusual changes or unnecessary expenses. Oversee tracking of company computers, phones, tablets, software licenses, subscriptions, and user access. Coordinate with outside IT professionals for technical support and technology needs. Develop and maintain SOPs, checklists, backup procedures, and cross-training plans. Identify inefficient or manual processes and recommend improvements. Help ensure critical administrative functions continue during employee vacations, absences, or vacancies. Work closely with ownership and management on administrative priorities, reporting, and process improvements .

SKILLS/QUALIFICATIONS

5+ years of experience in office administrative operations, with a working knowledge of payroll, accounts payable, accounts receivable, and general office financial processes preferred. Prior experience supervising or leading administrative employees strongly preferred. Strong organizational skills and ability to manage multiple deadlines and priorities. Excellent attention to detail and ability to quickly recognize discrepancies or unusual activity. Strong written and verbal communication skills. High level of professionalism, discretion, dependability, and confidentiality. Strong Microsoft Office skills, particularly Excel and Outlook. Experience with accounting, payroll, ERP, or construction-management software preferred. QuickBooks Desktop and Online experience is a plus. Ability to develop new processes and to provide hands-on support when necessary. Preferred experience in construction project-based business is highly desirable. Preferred experience with construction Payroll, Certified/Prevailing Wage Payroll, and Job cost accounting.

BENEFITS MAIC

offers a competitive benefits package, that includes, but is not limited to the following: Competitive hourly rate 401k Program with discretionary company match Health Insurance with company contribution Vision / Dental / Life Insurance Short Term / Long Term Disability Paid vacation and holidays

Pay:

$80,000.00

•$95,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Experience:

Office Administration :

5 years (Required)

License/Certification:

Certified Notary Public (Preferred) Ability to

Commute:

Glen Burnie, MD 21060 (Required)

Work Location:

In person