About Soupergirl :

Soupergirl is a rapidly growing, women-owned, plant-based food company dedicated to making the world a better place. We create fresh, small-batch, delicious soups, gazpachos, and salsas that are Fair Food Certified, kosher, and environmentally responsible. We are looking for a highly motivated and versatile team member to join our team, helping support our mission and growth.

Role Overview:

This is a multi-functional role at the heart of Soupergirl's team. You will manage day-to-day administrative workflows, coordinate cross-departmental operations, support leadership with scheduling and logistics, and support the direct-to-consumer program. You will also support HR as part of a broader operational support. The ideal candidate is proactive, highly organized, people-focused, technology-minded, and comfortable wearing multiple hats in a fast-paced environment. Spanish language proficiency is preferred to effectively support and communicate with our diverse workforce.

Key Responsibilities:

Administrative Support

• Provide general administrative support to leadership, including travel logistics, general office management, scheduling, meeting coordination, and document preparation.
• Provide general office administration support to the team - voicemail, mail, door answering, etc.
• Support the business development team with retail and wholesale samples shipments. Assist with the preparation and distribution of pricing sheets, sell sheets, and customer-facing materials.
• Support the business development team with new account onboarding documentation.
• Support the management of the outsourced direct-to-consumer program by coordinating between the fulfillment partner and the Soupergirl Operations team.
• Oversee customer service for inbound inquiries direct to Soupergirl.
• Support invoice tracking and follow-up on outstanding receivables in coordination with the Finance team. HR Admin
• Support recruiting for production and warehouse roles.
• Manage new-hire onboarding, orientation, and early-tenure support to ensure successful integration.
• Manage documentation, personnel files, and HRIS accuracy.
• Work closely with Operations to set and maintain shift schedules in Paylocity.
• Monitor attendance and performance data; partner with managers for follow-up. Training & Development
• Partner with Operations to track required safety and compliance trainings to ensure completion and appropriate documentation. Employee Relations & Culture
• Foster a positive, inclusive, fair, and values-aligned workplace culture.
• Lead employee engagement initiatives, company celebrations, and recognition programs. Required
• 2-5+ years in administrative experience.
• Fluency in English (verbal and written).
• High level of discretion, professionalism, and confidentiality.
• Excellent organizational and communication skills.
• Ability to work on-site full-time at both our Lanham and Jessup, MD, facilities.
• 1+ years working with HRIS systems. Preferred
• Associates degree in HR, Business Administration, or related field (or equivalent experience).
• Fluency in Spanish (verbal and written).
• Knowledge HR best practices.
• Experience working in manufacturing, food production, warehouse, or similar environment.
• Experience with Paylocity and Employee Navigator systems.
• Familiarity with food manufacturing and warehouse safety compliance.
• Experience in a sales support, customer service, or business development coordination role.
• Comfort with CRM tools, accounting systems, order tracking systems, or basic administrative workflows. What We Offer
• Competitive salary
• Health, dental, and vision benefits
• Paid time off and holidays
• Opportunity to grow with a rapidly scaling CPG company
• A meaningful role at a purpose-driven, women-owned organization

Pay:

$65,000.00 - $70,000.00 per year

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person