Office Manager - Power & Energy Cianbro United States, Maine, Portland 60 Cassidy Point Drive (Show on map) Sep 14, 2026 The successful candidate will be responsible for performing various tasks as the first point of contact at the front desk including answering telephones, relaying messages, updating filing systems, onboarding team members, updating electronic transactions, office maintenance and supply management, conference and meeting management, IT coordination, mail distribution, and preparing presentations and documents as required. The wage range for this position is $900.00 to $1,400.00 per week. Compensation will be determined based on knowledge and experience. Job Responsibilities

Interact with all levels of the organization and external contacts/customers on a daily basis as the first point of contact

Welcome and orientate team members and guests to the property

Manage and maintain strict security policies and procedures

Liaison between project sites, market offices, corporate offices, and team members providing a high level of customer service to resolve issues and inquiries

Work in partnership with the office departments and assist with all business aspects

Manage emergency service support and maintenance of emergency drills

Manage, schedule, and coordinate any office maintenance and cleaning with internal and external outside vendors

Maintain and update reports for daily, weekly, and monthly tracking

Manage event planning and coordination, occasional support of onboarding processes

Point of contact for office supplies, copier, and office equipment maintenance, and troubleshooting

Ability to prioritize time-sensitive material ensuring high-priority items are expedited and routed based on urgency

Prepare outgoing mail and correspondence via US mail, FedEx/UPS, or fax

Order and pick up food items for scheduled meetings

Other administrative duties as requested Qualifications/ Requirements

Associate degree in Business or equivalent experience or 5 years of experience in a similar role preferred

Bi-lingual (Spanish/English) is a plus, but not required

Portray a positive professional image to the public, our client, and our team members

Must be detail-oriented, self-motivated, excellent time management & prioritization.

Must be willing to work overtime, as needed

Must possess extremely high ethical standards, and the ability to maintain the confidentiality of all data and files

Occasional travel is required

Possess outstanding organizational skills, including working on simultaneous projects and issues

Demonstrated computer skills in Word processing, Excel, Outlook, and PowerPoint required

Be comfortable using various phone Apps for daily transactions and have the ability to help train others if needed.

Excellent verbal and written communication skills Cianbro is an employee-owned, tobacco-free, equal opportunity employer, we do not discriminate based on marital status, race, color, creed, gender, sex, religion, national origin, gender identity, age, veteran status, union affiliation, physical or mental disability, citizenship status, sexual orientation, genetic information, or other legally protected status.

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