Job Summary We are seeking a dynamic and highly organized Office Manager/Bookkeeper to join our team! In this vital role, you will oversee daily office operations while managing financial records with precision and efficiency. Your energetic approach will ensure the smooth running of administrative tasks, foster excellent client and team communication, and support the overall productivity of our organization. This position offers an exciting opportunity to combine administrative expertise with financial acumen in a fast-paced, supportive environment. Duties Manage daily office functions including front desk operations, greeting visitors, and handling multi-line phone systems with professionalism and courtesy. Maintain accurate financial records using QuickBooks and other productivity software, including invoicing, expense tracking, and bank reconciliations. Perform data entry tasks with high accuracy, ensuring all client and vendor information is up-to-date in spreadsheets and databases. Organize and manage calendars, schedule appointments, and coordinate meetings to optimize team productivity. Handle clerical responsibilities such as filing, proofreading documents, preparing Word processing materials, and maintaining organized office files. Provide exceptional customer service by addressing client inquiries promptly via phone or email, demonstrating excellent phone etiquette and communication skills. Support office management activities by overseeing supply inventory, coordinating maintenance requests, and ensuring a clean, efficient workspace. Skills Proficiency in QuickBooks accounting software coupled with strong computer literacy across Microsoft Office applications including Word, Excel (spreadsheets), and Outlook. Excellent organizational skills with the ability to multitask effectively in a busy office environment. Strong typing skills with attention to detail for data entry, proofreading, and document preparation. Effective communication skills for front desk interactions, client communication, and phone support; bilingual abilities are a plus for serving diverse clients. Experience managing multi-line phone systems and demonstrating professional phone etiquette at all times. Demonstrated office management expertise including calendar management, filing systems, and administrative support functions. Technical proficiency in productivity software along with familiarity with clerical procedures such as filing systems and document handling. Ability to prioritize tasks efficiently using time management skills to meet deadlines consistently. Previous personal assistant or administrative experience preferred; familiarity with customer support roles is advantageous. Join us to be a key part of an energetic team where your organizational talents and financial skills will make a real impact! We're committed to fostering a positive work environment that values your contributions while supporting your professional growth.

Pay:

$15.00 - $19.00 per hour Expected hours: 18.0 per week

Benefits:

Flexible schedule

Work Location:

In person