Job Overview We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that our office runs smoothly, efficiently, and professionally. Your energetic approach and attention to detail will help foster a productive environment where team members can thrive. This position offers an exciting opportunity to utilize your administrative expertise, technical proficiency, and excellent communication skills to support our organizational goals. If you're passionate about office management and customer service, this is your chance to make a meaningful impact! Duties Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette Coordinate calendar management and schedule appointments for team members using productivity software and Google Workspace tools Handle data entry tasks with accuracy using spreadsheets and word processing applications, ensuring all records are up-to-date and well-organized Oversee office supplies inventory, filing systems, and document proofreading to maintain a tidy and efficient workspace Provide exceptional customer support by assisting clients via phone or email, addressing inquiries promptly and professionally Utilize QuickBooks for basic bookkeeping tasks such as invoicing and expense tracking as needed Support office management functions by organizing meetings, preparing agendas, and managing correspondence Experience Proven clerical or administrative experience in an office environment with a focus on customer service and front desk duties Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel), Google Workspace, and productivity software Experience with data entry, filing systems, and maintaining spreadsheets for record keeping Familiarity with multi-line phone systems and phone communication best practices Bilingual abilities are highly desirable to assist diverse client needs effectively Demonstrated organizational skills with the ability to prioritize tasks efficiently in a fast-paced setting Personal assistant or office management experience is a plus, especially involving calendar management and scheduling Join us in creating an energetic workplace where your organizational skills and technical expertise will drive success! We value proactive individuals who thrive on supporting teams through excellent administrative practices. This paid position offers the chance to develop your career while contributing to a vibrant organizational culture.

Pay:

$18.00 - $20.00 per hour Expected hours: 32.0 - 40.0 per week

Benefits:

Dental insurance

Work Location:

In person