DP Doors & Millwork, LLC is a Belgrade, Montana based manufacturing company that focuses on the home building industry. The company services the greater Gallatin Valley, Helena, Missoula, Billings, and surrounding area markets. DP Doors & Millwork specializes in prefinished doors, trim, custom millwork, and hardware. The Office Manager position is responsible for maintaining the front line of customer service and assisting with the bookkeeping functions of the business. This position works with all departments and reports to the Controller.

Responsibilities include:

Front Desk

• Front office reception, greet walk-in customers
• Answering phones, transferring calls, taking messages
• Photocopy machine management and maintenance
• Miscellaneous errands Bookkeeping
• AP invoices into QuickBooks
• Manage products received and coordination with Purchaser as needed.
• Communicate any changes or updates to customer orders and deliveries with Operations & Finance team
• Create AR invoices in QuickBooks and email to customers
• Follow up with customers on past due balances
• Record customer payments, create bank deposits and track customer deposits
• Maintain filing system and accounting email
• Enter payroll, update reports, and assist employees as needed
• Assist with Annual and Quarterly Audits
• Assist with business metric report and analysis
• Assist with Inventory Management and YE Count
• Sales Tax Collection, Reporting and Oversight Facilities
• Vehicle fleet management, titles, registrations
• Office supplies procurement and management
• Routine office cleanings, emptying trash, vacuuming, etc.
• Pick up and sort through mail Human Resources
• Help with Human Resources paperwork
• Help with on-boarding / paperwork
• Track new employee's paperwork and maintain employee files Departmental Support
• Other duties as requested by individual

Departments Required Qualifications:

2-4 years of relevant experience with proven success Strong communication and interpersonal skills Attention to detail Great organizational skills Problem-solving skills Proficiency in the use of QuickBooks Desktop & Online, Microsoft Word, Excel, Outlook, and Adobe Acrobat And a friendly attitude

Pay:

$25.00 - $30.00 per hour Expected hours: 40.0 per week

Benefits:

Paid time off

Work Location:

In person