Office Manager - Greater Gallatin Contractors, Inc. Greater Gallatin Contractors, Inc. is a commercial and residential landscaping contractor and snow‑removal company, committed to exceeding industry expectations. Our mission is to deliver exceptional service through knowledgeable team members, strong safety awareness, and environmentally friendly techniques. Through company-wide business ethics, we build lasting relationships with our clients, team , vendors, and community. If you enjoy being the central organizer who keeps a business running smoothly, this is the role for you. About the Role This is an operations-heavy Office Manager position within a fast-paced seasonal contracting environment. You will be the administrative right hand to the owner and the communication hub between clients, project managers and technicians. The ideal candidate thrives on accuracy (details matter), initiative, and keeping many moving parts aligned. This role blends Operations

+ Coordination

+ Bookkeeping

+ Office Administration . It's not a passive position — we're looking for someone who takes ownership, leads with clarity, and will grow with the business. Key Responsibilities Financial & Administrative Process accounts payable and receivable Complete daily invoicing Manage project setup, cost codes, and system entry Maintain accurate document management and recordkeeping Communication & Coordination Serve as a cross departmental communication link Manage and route incoming calls, mail, and internal/external requests, including business leads and information quickly, clearly, and professionally Coordinate scheduling and support project managers with operational needs Office Leadership & Workflow Management Prioritize business tasks, deadlines, and administrative initiatives Organize systems, workflows, and office processes Contribute to a positive and productive culture, keeping team top of mind Grow skills and responsibilities in tandem with company needs Qualifications Bachelor's degree in Business Administration, Accounting, or related field; equivalent experience considered 3+ years experience in landscaping, construction, contracting, or similar industry strongly preferred, local industry knowledge desired Dispatch or scheduling experience beneficial 3+ years of Intuit QuickBooks Online experience required Proficiency in Microsoft Office and Google Workspace Curiosity and willingness to learn AI tools and automation Reliable, dependable, upbeat, and outgoing personality Strong employment references required. Benefits Greater Gallatin Contractors offers a strong benefits package, including: Health, dental, and vision insurance (company sponsors 50%) Health Savings Account (HSA) with employer match Generous PTO and paid holidays Professional development support Work Schedule Monday-Friday 8-hour shift In-office position (95% office-based, 5% on-site as needed) If you're ready to become a long-term, high-value member of a mission-driven company — and you thrive in a role where accuracy, communication, and initiative truly matter — we'd love to hear from you.

Pay:

From $80,000.00 per year

Benefits:

Dental insurance Health insurance Health savings account Paid time off Professional development assistance Vision insurance

Work Location:

In person