Office Administrator - Confidential Position Summary Multi-store car dealership in Raleigh, NC is seeking a dependable and highly organized Office Administrator to provide day-to-day administrative support to HR & Accounting. This position will assist with employee onboarding, recruiting, social media, office administration, and special projects. The ideal candidate must be professional, organized, comfortable handling confidential information, and able to work independently in a fast-paced environment. Key Responsibilities Employee Onboarding & Recruiting Coordinate new-hire onboarding and orientation. Prepare new-hire paperwork and ensure required documents are completed. Assist with employee setup in ADP and other company systems. Maintain employee files and confidential documentation. Post open positions on Indeed and other recruiting platforms. Review applicants and coordinate with hiring managers. Schedule interviews and communicate with candidates. Coordinate background checks and pre-employment requirements. Track new hires, transfers, terminations, and employee changes. Assist with basic employee questions regarding company policies, payroll, benefits, PTO, and procedures. Social Media & Marketing Create and schedule dealership social media posts. Collect employee, vehicle, delivery, event, and dealership content. Coordinate photos and videos with dealership staff. Assist with recruiting and employment-related posts. Help maintain consistent company branding. Assist with dealership events, employee recognition, and company promotions. Office & AccountingSupport Provide daily administrative support to Accounting. Assist with special projects and company initiatives. Prepare spreadsheets, reports, forms, letters, and internal communications. Follow up with managers regarding outstanding paperwork, reports, and requests. Assist with maintaining company policies, procedures, and forms. Maintain confidential employee, payroll, financial, and company information. Organize and maintain electronic files and office records. Assist with meetings, training, company events, and office supplies. Provide general Accounting Office administrative support as needed. Required Qualifications Applicants must meet the following minimum qualifications to be considered: Prior administrative, office management, recruiting, or similar professional experience. Strong computer skills, including Microsoft Office and/or Google Workspace. Strong organizational and time-management skills. Excellent written and verbal communication skills. Professional demeanor and ability to communicate with employees and managers at all levels. Ability to maintain strict confidentiality. Ability to manage multiple priorities and meet deadlines with limited supervision. Strong attention to detail and follow-through. Must be dependable and have consistent attendance. Must successfully pass a pre-employment background check and drug screening . Experience with ADP, Indeed, Canva, social media platforms, or automotive dealerships is preferred.

Schedule:

Onsite, Full-Time, Monday-Friday 9am-5pm How to Apply Because this is a confidential posting, all applications must be submitted directly through Indeed. To be considered, applicants must submit: Current resume with relevant work experience. Professional work references. Summary of relevant administrative experience and qualifications. Current interview availability. Applicants who do not provide the requested information or do not meet the required qualifications may not be considered.

Pay:

$38,000.00 - $52,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person