Church Office Administrator We are seeking a welcoming, detail-oriented Church Office Administrator to provide day-to-day administrative and office management support for our church office and ministries. This role serves as the primary point of contact for members, visitors, vendors, and community partners; coordinates church communications and worship resources; supports church governance, reporting, and recordkeeping; maintains facility scheduling; and assists with basic financial administration and community assistance programs as assigned.

Reporting Relationship Reports to:

Pastor and/or Council Moderator (as designated). Works closely with the Music Director, Treasurer, standing committees, custodian, and Buildings & Grounds. Essential Functions & Responsibilities

• Serve as a welcoming first point of contact for members, visitors, vendors, and community partners (in person, phone, and email).
• Monitor office email and voicemail; route messages to appropriate staff/volunteers and complete follow-up as needed.
• Prepare and distribute church communications (e-news, Sunday bulletins, printed newsletters, social media posts, email messages, and phone outreach).
• Coordinate with the Pastor and Music Director to produce weekly worship bulletins and compile worship resources; coordinate scheduling of lay participants as needed.
• Maintain office operations, church records, and general files; support ongoing organization and retention of key documents.
• Maintain office equipment and coordinate service/repairs; purchase and track office and ministry supplies as needed.
• Maintain the church facilities calendar; coordinate room requests, rentals, and rental agreements; communicate schedules and changes with custodial staff and volunteers.
• Communicate facility needs to Buildings & Grounds and the custodian; help track requests and follow through.
• Support Council and committee administration by preparing agendas, coordinating reports, serving as liaison to standing committees, and facilitating communication among leaders; attend meetings when possible.
• Complete required annual and conference reports (including Annual Yearbook data) by stated deadlines.
• Maintain membership data and generate reports as requested (including annual reporting) using the church database as needed.
• Maintain records of required inspections and safety-related documentation (e.g., boiler, elevator, fire system, extinguishers, AED) and support timely scheduling and record retention.
• Assist with financial administration as assigned: process accounts receivable (weekly deposits; reconciliation of electronic giving such as ACH/PayPal), accounts payable, and payroll support; compile routine monthly/quarterly reports for the Treasurer and Council.
• Support required employment and nonprofit forms/filings as applicable (e.g., W-2/W-3, 941 quarterly filings, I-9, W-4, and applicable nonprofit reports).
• Support community assistance ministries as assigned (e.g., coordinating access to clothes closet and food pantry; assisting with volunteer coordination and organization).
• For assistance programs (e.g., Crete Cares), receive and process applications; route to the review team; coordinate approved disbursements with the Treasurer; communicate outcomes with applicants; and scan/file records per church practice.
• Serve as a point of contact for partner organizations (e.g., Food Bank representatives) as needed.
• Other duties as assigned. Qualifications
• High school diploma or equivalent required; additional coursework or training in office administration, accounting/bookkeeping, or related field preferred.
• 2+ years of administrative experience (church or nonprofit experience preferred but not required).
• Proficiency with common office tools (email, word processing, spreadsheets, printing/copying) and ability to learn church systems (e.g., membership database and shared drives); ability to use a variety of digital and media platforms (e.g., social media and website content management).
• Strong written and verbal communication skills, professionalism, and a service-oriented, welcoming approach.
• Demonstrated ability to handle confidential information with discretion.
• Excellent organization, attention to detail, follow-through, and ability to manage multiple priorities and meet deadlines.
• Ability to speak Spanish is a plus, but not required.

Work Environment & Physical Requirements Work is primarily performed in an office setting with frequent interaction with the public. Position requires regular use of a computer, phone, and office equipment; occasional lifting/carrying of supplies and printed materials; and occasional schedule flexibility to support worship services, meetings, and special events.

Job Details Location:

First Congregational, United Church of Christ, Crete, NE Schedule:

Part-time (approximately 20 hours per week) with occasional flexibility for worship services, meetings, and special events.

Compensation:

$18.00 to $20.00 per hour Start date: As soon as possible How to Apply Please submit a resume and brief cover letter to jerilynn320@gmail.com with the subject line "Church Office Administrator" . Applications will be reviewed on a rolling basis until the position is filled. [Optional] Our church is committed to creating a welcoming environment for all and encourages applicants from diverse backgrounds to apply.

Pay:

$18.00 - $20.00 per hour

Work Location:

In person