An Office Manager directs administrative staff and manages workflow in a business office. Supervises clerical work, tracks office supplies, oversees maintenance for office equipment and manages budget for office expenses. May hire and train staff.
$28.84/hr-$40.87/hr, commensurate with relevant experience Our client, an established private psychology and neuropsychology practice in Florham Park, NJ, is seeking an experienced Office Manager to oversee day-to-day operations and serve as a trusted operational partner to the Practice Director. The practice provides forensic psychological and neuropsychological evaluations, clinical services, and rehabilitation services and works with attorneys, physicians, corporations, public safety professionals, educational organizations, and government entities. This is a hands-on management role for someone who is highly organized, communicative, business-minded, and comfortable creating structure in a growing professional practice.
The Office Manager will:
Oversee daily office operations and supervise front-office administrative staff. Manage workflows for referrals, new patient intake, scheduling, active cases, report deadlines, and follow-up. Maintain tracking systems to ensure referrals and cases continue moving efficiently. Coordinate vendors, office supplies, psychological testing materials, technology, and other operational needs. Assist with recruiting, hiring, onboarding, job descriptions, and employee documentation. Help maintain and improve office policies, procedures, and the practice's procedural manual. Support HIPAA-related administration, credentialing, licensing, continuing education tracking, and other compliance-related processes. Maintain organized electronic patient, case, contract, and administrative records. Communicate professionally with patients, attorneys, referral sources, clinicians, vendors, and staff. Support practice-development initiatives, marketing materials, and recruitment of clinical psychology students and post-doctoral fellows. Identify opportunities to improve processes, organization, communication, and overall practice efficiency. What experience we are looking for: 5+ years of relevant office, practice, or operations management experience preferred. Bachelor's degree in psychology, business, healthcare administration, or a related field strongly preferred. Experience in a mental health, behavioral health, medical, legal, forensic, or other professional-services environment strongly preferred. Previous experience supervising administrative staff. Exceptional organizational, communication, and follow-through skills. Ability to manage multiple priorities and deadlines in a fast-paced environment. Strong judgment, discretion, and comfort handling highly confidential information. Strong Microsoft Office skills, particularly Outlook and Word. Comfortable developing processes and tracking systems where formal systems may not yet exist. Candidates with an LSW/LCSW and mental health management experience, as well as experienced law office or medical practice managers, are encouraged to apply. Ideal Candidate The right person will be a strong communicator who understands chain of command, follows direction, keeps appropriate team members informed, and takes ownership of ensuring important details do not fall through the cracks. Because the practice specializes in forensic psychology, candidates should be comfortable working in an environment involving legal, criminal justice, and other sensitive subject matter. Benefits offered by our client upon hire: Benefits include paid time off, health insurance following successful completion of a 90-day introductory period, and a retirement plan with up to a 3% company match after one year. Benefits for WorkDynamX Employees on
Assignment:
Temporary employees on assignment through WorkDynamX may be eligible for a range of benefits, including medical coverage with the option to enroll in enhanced plans after a waiting period. Voluntary vision and dental plans are also available after a waiting period. Employees may accrue paid sick leave and, if eligible based on hours worked, receive holiday pay. Additionally, a 401(k)-retirement plan with company match is available to eligible employees who meet minimum service requirements, in accordance with plan guidelines. WorkDynamX is an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace. We make employment decisions based on qualifications, merit, and business needs, without regard to any characteristic protected by federal, state, or local law. We are dedicated to maintaining a respectful, professional environment for all team members. #WDX
