Part Time Office Administrator PRD Management, Inc. - 5.0 Trenton, NJ Job Details Part-time $18 - $20 an hour 5 hours ago Benefits 401(k) Paid time off 401(k) matching Qualifications Office supply management Income verification Visitor query response Correspondence management Office activity coordination Property management tools Maintaining an organized workspace Organizing community events Data analysis reporting Inventory management Service scheduling Greeting customers Answering guest questions Mail distribution Scanning Phone call screening Meeting scheduling OneSite Mail management Property leases Data reporting support Office supply ordering Data entry Document review Room tidying Mail processing Clean workspace maintenance Physical document handling Housing application processing Entry level Full Job Description The Office Administrator (OA) serves as the first point of contact and ambassador for the company. As the welcoming face and voice of the office, the OA provides a professional and positive experience to residents, vendors, employees, and visitors. This role plays a vital part in the smooth operation of the property management office through strong administrative support, organizational diligence, and consistent caretaking of the office environment.

Responsibility Areas:

Reception & First-Line Communication Serve as the initial point of contact for visitors and callers, delivering professional, courteous assistance and directing inquiries appropriately. Schedule appointments and manage office visit coordination. Answer incoming calls, take detailed messages, and route to appropriate staff as needed. Administrative Support Open, date-stamp, and scan incoming mail; distribute appropriately. Organize and maintain administrative files (digital and physical). Order and maintain office supplies and materials. Perform data entry and assist with document preparation. Generate and send letters, gather and organize paperwork for further processing by the Property Manager. Once documents are finalized by the Manager, facilitate signing process with residents. Provide light data analysis and assist with basic report generation. Support event planning and execution for office functions or resident activities. Perform other administrative duties as assigned by supervisor. Office Upkeep & Inventory Maintain a clean, professional, and welcoming office space by keeping common areas neat and orderly. Monitor and replenish office and janitorial inventory. Coordinate any necessary supply orders and service appointments. Ensure the office building reflects a polished and professional image at all times.

Application & Leasing Support:

Waiting List Management Date-stamp and time-stamp all waiting list applications upon receipt. Review applications for completeness; return once for missing items if necessary. Enter applicant information into OneSite and input income to assess qualification. Additional Duties Enter maintenance work orders upon receipt from residents. Support any and all tasks as directed by the Property Manager or leadership team.

Pay:

$18.00 - $20.00 per hour

Benefits:

401(k) 401(k) matching Paid time off

Work Location:

In person