Job Summary We are seeking a dynamic and highly organized Office Manager to oversee daily office operations and ensure a smooth, efficient work environment. This role is vital in coordinating administrative functions, managing communication channels, and supporting staff to foster productivity and professionalism. The ideal candidate will bring strong organizational skills, technical proficiency, and a proactive attitude to keep our office running seamlessly. This paid position offers an exciting opportunity to lead administrative efforts and contribute to a positive workplace culture. Duties Manage day-to-day office operations, including overseeing clerical tasks and maintaining office supplies Serve as the front desk point of contact, greeting visitors and handling multi-line phone systems with professionalism and courtesy Coordinate scheduling, meetings, and appointments using productivity software such as Microsoft Office and calendar tools Maintain accurate data entry records, spreadsheets, and filing systems for easy retrieval of information Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial record-keeping Support client communication through phone, email, and in-person interactions while ensuring excellent customer service and phone etiquette Oversee office management responsibilities such as organizing documents, managing office equipment, and ensuring a clean work environment Provide administrative support including word processing, report preparation, and document management with high computer literacy and technical proficiency Qualifications Proven experience in office management or administrative roles with strong clerical skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry processes Experience using QuickBooks or other accounting software is highly desirable Excellent organizational skills with the ability to multitask effectively in a fast-paced environment Strong verbal and written communication skills; bilingual abilities are a plus for client interaction Demonstrated computer literacy including familiarity with productivity software and technical tools used in office settings Prior experience in customer service or front desk roles emphasizing phone communication and professional demeanor Ability to manage time efficiently while supporting multiple tasks simultaneously Personal assistant experience or similar roles that require high levels of organization and attention to detail This Office Manager role is essential in creating an organized, welcoming environment that promotes efficiency and exceptional service. If you thrive in a lively setting where your organizational talents can shine, we invite you to apply!

Pay:

$24.00 - $26.00 per hour Expected hours: 40.0 per week

Language:

Spanish (Required)

Work Location:

In person