Office Manager

Office Manager at Plona Partners Office Manager at Plona Partners in West New York, New Jersey Posted in about 20 hours ago.

Type:

full-time

Job Description:

Executive Assistant / Office Manager New York, NY (Financial District)

Target Salary:

$100,000 - $120,000 A highly active private investment firm based in the Financial District of New York City is seeking an experienced Executive Assistant / Office Manager to support senior leadership and assist with the coordination of daily operations across the firm. The organization is active in real estate and alternative investments, managing a diversified portfolio of assets across the United States on behalf of institutional investors and an affiliated family office. Since its founding, the firm has completed over $1 billion in acquisitions across residential and healthcare real estate and continues to expand its investment platform. Key Responsibilities Provide direct administrative support to senior leadership, including managing complex calendars, scheduling meetings, and coordinating logistics for internal and external meetings Track priorities and assist executives in managing daily schedules, follow-ups, and key deadlines Coordinate domestic and international travel arrangements including itineraries, accommodations, and logistics Draft and manage professional correspondence and communications on behalf of leadership Maintain strict confidentiality while handling sensitive legal, financial, and personal information Assist the General Counsel with the coordination and execution of legal documents, including signature pages, notarizations, and closing materials Support the preparation and distribution of investor reporting materials and transaction-related documentation Maintain organized document management systems and shared drives, ensuring proper filing, version control, and accessibility Serve as the primary administrative point of contact for the office, including greeting visitors, coordinating conference room schedules, and managing visitor access with building management Oversee day-to-day office operations including supplies, mailing and shipping, and general office organization Assist in planning and coordinating firm events, meetings, and company retreats Qualifications 7-10+ years of Executive Assistant experience supporting senior executives in a professional services, private equity, investment, or law firm environment Bachelor's degree or equivalent professional experience Strong written and verbal communication skills Highly organized with exceptional attention to detail Ability to manage multiple priorities in a fast-paced environment High level of professionalism and discretion when handling confidential matters Proficiency with Microsoft Office including Outlook, Word, Excel, and PowerPoint Experience supporting legal or transaction-related workstreams including document execution, closing materials, and corporate documentation preferred Familiarity with real estate transactions, corporate structures, or investment vehicles is advantageous New York Notary Public designation, or willingness to obtain shortly after hire, preferred