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Summit Energy Group, LLC
Office Administrator
Career Insights for Office Manager (General)
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Scorecard
Based on New Mexico data
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What they do
An Office Manager directs administrative staff and manages workflow in a business office. Supervises clerical work, tracks office supplies, oversees maintenance for office equipment and manages budget for office expenses. May hire and train staff.
$58,750 / year median in New Mexico
+3% projected growth
Job Description
OFFICE ADMINISTRATOR
Job Description:
Join the Owner's Construction Management Team supporting the delivery of a utility-scale solar energy project. The Office Administrator / Document Control Coordinator serves as the central hub for project documentation, reporting, records management, and office administration. This position plays a critical role in ensuring project information is accurate, organized, and readily available throughout construction, financing, commissioning, and project closeout. The successful candidate will be highly organized, proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced construction environment while maintaining a high level of professionalism.Location:
Portales, NM Pay:
DOE per hour (hourly, non-exempt)Benefits:
This position may be eligible to participate in benefit plans currently offered by the Company provided that all eligibility criteria are met.Reports to:
Site Construction Manager Preferred Background:
- Associate or bachelor's degree.
- Minimum two (2) years of administrative, document control, or project coordination experience.
- Previous experience supporting construction, engineering, utilities, renewable energy, or industrial projects is strongly preferred.
- Experience working with multiple stakeholders in a dynamic project environment.
Required Skills:
- Strong organizational and time management
- Exceptional attention to detail
- Professional verbal and written communication
- Self-motivated with the ability to work independently
- Positive, responsive, and customer-service oriented attitude
- Ability to manage multiple priorities with minimal supervision
- Strong interpersonal skills with the ability to interact professionally with clients, contractors, and project personnel
- Computer Skills, Microsoft Office, (Word, Excel, Outlook, PowerPoint),
Teams, Procore, BOX Job Responsibilities:
- Maintain project document control systems, filing structures, and document registers.
- Manage incoming and outgoing project correspondence, transmittals, and distribution lists.
- Maintain project records in accordance with company document control procedures.
- Coordinate project documentation between contractors, consultants, owners, and stakeholders.
- Maintain turnover documentation trackers and project closeout records.
- Support Independent Engineer (IE), lender, investor, tax equity, and Owner documentation requests.
- Assist with project reporting, meeting minutes, action item tracking, and distribution of project information.
- Coordinate document collection and review to support financing milestones, quality documentation, and turnover packages.
- Maintain project data rooms and electronic information repositories.
- Assist site management with scheduling meetings, preparing reports, and other administrative support as needed.
- Maintain confidentiality of project and company information.
- Perform other administrative duties as assigned.