Office Manager

Description We are looking for an experienced EA/ Office Manager to support senior leadership for a global holding company in Las Vegas, Nevada. This position blends office administration, bookkeeping support, and high-level EA coordination, requiring sound judgment, discretion, and exceptional organization. The ideal candidate is comfortable handling sensitive financial and legal records while keeping schedules, travel plans, reporting, and day-to-day office needs running smoothly.

Responsibilities:

• Oversee a wide variety of administrative activities and special assignments, ensuring deadlines are met and leadership priorities are supported efficiently.
• Build and maintain well-structured electronic records for financial, legal, and operational documents so information is accurate, secure, and easy to retrieve.
• Prepare, update, and format business documents, spreadsheets, presentations, and reports using Microsoft Office applications, with strong emphasis on Excel.
• Manage complex calendars for leadership, adjusting meetings proactively to address schedule conflicts, travel changes, and shifting business needs.
• Arrange domestic and international travel logistics, including flights, lodging, transportation, and detailed itineraries.
• Gather receipts and submit expense reports in a timely and accurate manner through Concur or a comparable expense management platform.
• Support the planning and coordination of meetings, dinners, and other internal or external events, helping ensure a well-organized experience for attendees.
• Compile recurring and ad hoc financial, legal, and operational summaries for leadership, and distribute routine reports according to established schedules.
• Handle personal administrative matters such as organizing financial paperwork, securing signatures, completing errands, and assisting with property-related documentation as needed.
• Act as a reliable point of contact for executives, employees, and external partners while maintaining sound judgment and strict confidentiality. Requirements
• 5+ years of experience in office management, executive support, or administrative operations, including work with senior executives or C-suite leaders.
• College degree or equivalent practical experience in an administrative, bookkeeping, or business support environment.
• Proficiency in Microsoft Office Suite, including advanced Excel skills and strong capability in Word and PowerPoint.
• Experience with bookkeeping tasks and financial processes such as accounts payable, accounts receivable, bank reconciliations, and QuickBooks.
• Familiarity with Concur or similar tools used for expense reporting and reimbursement tracking.
• Ability to work with sensitive legal and financial documentation while maintaining a high level of accuracy and discretion.
• Strong communication, organizational, and time-management skills, with the ability to manage multiple priorities independently.
• Sound judgment, personal integrity, and a dependable work ethic suited to a confidential leadership support role.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .