We are seeking a highly organized, detail-oriented, and resourceful Family Office Administrative and Executive Assistant to support the principal of a private family office, while also assisting the broader business and associated staff as needed. This is a dynamic, fast-moving role for someone who takes initiative, is self-motivated, communicates well, and works effectively with others. The right candidate will be comfortable managing a wide range of administrative and executive support responsibilities, maintaining confidentiality, and helping bring order and follow-through to a busy professional environment. This is primarily a business-focused role and requires someone who is tech-forward, eager to learn new systems, and comfortable working with modern software and AI tools. Key Responsibilities Manage schedules, calendars, appointments, and executive correspondence Coordinate meetings, logistics, and day-to-day administrative support for the principal Support the broader business and associated staff as needed Organize and maintain digital files, records, and filing systems Oversee mail and package management Assist with office management, organization, and supply ordering Coordinate with the accounting department on payments, billing, and related administrative follow-up Communicate professionally with outside partners, vendors, and associated contacts Handle sensitive and confidential information with discretion and sound judgment Assist with travel and trip management, including planning, reservations, and coordination Manage expense reporting and expense tracking Help improve office systems, workflows, and organizational structure over time Qualifications 5+ years of experience in an administrative assistant, executive assistant, or similar support role Bachelor's degree preferred Experience supporting an executive, entrepreneur, or family office preferred, but not required Strong written and verbal communication skills Able to draft clear, polished emails and professional correspondence on behalf of the principal Confident communicating with vendors, partners, and staff Highly organized with strong attention to detail Resourceful, proactive, and able to work independently Comfortable shifting between priorities without losing follow-through Strong sense of discretion, trust, and confidentiality Willingness to collaborate and work well with others in a team-oriented environment Tech-savvy and eager to adopt new tools, systems, and AI platforms Technical Skills Proficiency is expected in: Microsoft Excel Google Workspace / Google Business Suite Microsoft Outlook Digital filing and document management systems Notion AI tools and other modern productivity systems Additional Requirements Reliable transportation and a valid driver's license required Background check required Work Environment This is a full-time position based in Lagrangeville, New York. The role is in person 4 days per week, with 1 remote day per week. While standard office hours are 9:00 AM to 5:00 PM, this role requires someone who understands that executive support work must sometimes be completed outside of those hours when needed. Benefits One remote day per week Benefits package Bonus opportunity To Apply Please submit your resume along with a short note explaining why you believe you would be a strong fit for this role.

Pay:

$60,000.00 - $80,000.00 per year

Benefits:

Dental insurance Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person