Office Manager

Home Office Manager Office, Clerical & Administrative $ 21 - $ 25 / Hour location_on Rochester, New York acute Contract/Temporary favorite_border

JOB ON CANDIDATE PORTAL

COPY LINK link Adecco is currently seeking an Office Manager/Finance Assistant in Rochester, NY. As an Office Manager/Finance Assistant, you will support daily office operations while supporting financial processing and administrative coordination. This position ensures accurate invoice management,anized documentation, clearmunication, and efficient workflow between project managers, financial systems, and office staff. Key Responsibilities Invoice & Financial Processing Download and review invoices daily Upload invoices to the appropriate Salesforce work orders Enter invoices into Profit Master, ensuring correct Work Order assignment Maintain accuracy and timeliness in all financial data entry Communication & Administrative Support Review and respond to emails from the prior day, includingpany-wide and management updates Return missed calls promptly Manage iing calls related to warranty, pre-construction, and payment/finance inquiries Project & Document Management Process and close out project folders submitted by Project Managers Scan and upload all documentation into Salesforce Ensure folders are properly marked asplete, invoiced, and closed with consistent dates Label folders as "Closed" and "Scanned" and file alphabetically Return unused documents to appropriate storage Folder Creation & Task Coordination Create new project folders based on assigned work Use correct folder color coding perpany standards Gather andanize required documentation from internal teams Accuratelyplete all folder details (client info, project type, PM, payment terms, etc.) and verify all required documents, including confirming payment records when applicable Submitpleted folders for approval and assign to the appropriate Project Manager Coordinate next steps and notify PMs to schedule pre-construction meetings Office Operations & Support Provide general support to team members as needed Order and manage office supplies across multiple locations Coordinate supply needs and handle special requests Office Maintenance Maintain a clean andanized office environment through routine upkeep, including: Cleaningmon areas and kitchen spaces Vacuuming and mopping floors Cleaning glass surfaces and dusting workspaces Refill water and maintain d office resources ing & Data Management Prepare monthly Appointment and Sales reports using Excel Review prior reports to ensure consistency and accuracy Submit reports to "Full Throttle" within the first week of each month Ensure all reporting data isplete and accurate Qualifications Experience with QuickBooks Online required Stronganizational and multitasking abilities High attention to detail, particularly with financial data Proficiency in Microsoft Excel, Google Workspace, and standard office software Experience with CRM systems (e.g., Salesforce) preferred Excellentmunication and time management skills Ability to work both independently and as part of a team Click to be considered for this Office Manager/Finance Assistant opportunity in Rochester, NY!

Pay Details:

$21.00 to $25.00 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program,muter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay w applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to adecco/en-us/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance

Massachusetts Candidates Only:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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