Responsibilities Provide office coverage Answer and direct phone calls Address general question inquiries Preparation of regularly scheduled reports Bi-monthly Payroll Agency Budgeting and maintenance Grant Budget and maintenance Maintain agency financial records Create/update monthly reports Organize and schedule appointments Fax/Email/Print/Copy documents as instructed Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters, faxes and forms Maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Monitor equipment functioning and arrange for parts, supplies or repair Maintain contact lists Book travel arrangements Submit and reconcile expense reports Provide general support to visitors Act as the point of contact for internal and external clients Collaborate with management team to handle requests & queries from other staff Assist in preparation of public events with materials, set-up, and tear down. Assist Executive Director and Assistant Director in preparation of documents, spreadsheets, inventory control, financial documents, reports, and statistics. Receive, review and file all critical incident documentation Safety Officer duties Other Duties as assigned. Qualifications & Requirements Bachelors Degree required in related field Proven experience as an administrative assistant or experience in office management Experience with data collection and analysis preferred Working knowledge of office equipment, like printers and fax machines Experience in Google Suite and Quickbooks preferred Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multitask Ability to work both as a team member and independently Not use illicit drugs Not use alcohol or controlled substances in an inappropriate manner Not be currently in treatment for substance abuse or recently released Not smoke or use tobacco products during hours of business operation Use technology appropriately, and not be during business hours for personal use 2 year degree or higher required; additional qualification as an Administrative Assistant or Secretary preferred Commitment to the Advocates For Families mission and goals

Job Type:

Full-time Pay:

$17.00 - $19.00 per hour

Benefits:

Paid time off Professional development assistance

Work Location:

In person