An Office Manager directs administrative staff and manages workflow in a business office. Supervises clerical work, tracks office supplies, oversees maintenance for office equipment and manages budget for office expenses. May hire and train staff.
Our Ft Smith Take Ten Tire & Service location has a unique opportunity for someone to take on the Office Administrator position. Experience in the tire industry is not required, but we need an individual with above-average organizational skills and the ability to learn new computer systems. The ideal candidate would thrive on gathering store operation documentation and information, compiling it into orderly files and systems to support this facility's management and reporting functions. We need someone ready to tackle accounts receivable, invoicing, data management, credits, and inventory. If you are highly organized, pay attention to detail, have a positive team attitude, are dependable, and have always wanted this position, this might be for you.
Job Duties:
Enter data accurately into the computer system and track results for proper credits and billing. Assist in open invoices, daily and month-end close, and reporting as assigned. Create daily deposits and perform other financial reporting as required. Data Entry of invoices, purchase orders, payables, billing, and other tasks. Find and resolve invoice, credit, and inventory errors to ensure accuracy. Monitor paper flow to ensure all documents are accounted for, completed, and legible, and filed or distributed to the appropriate parties. Communicate issues and discrepancies to the Store Manager and Corporate Office. Maintain consistency across all data with strict attention to detail and regular fact-checking. Answer phones as needed.
Requirements:
To perform this job successfully, an individual will need strong organizational and computer skills and must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. 2-4 years' previous office experience required. Ability to read and interpret documents such as invoices and statements. Ability to write routine reports and correspondence. Ability to solve practical problems with common sense and develop new and better methods for job excellence. Ability to interpret instructions furnished in written, oral, diagram, or schedule form Computer use and knowledge of Excel required. Work Environment & Physical Demands Tire shop environment Compensation & Benefits Competitive pay commensurate with experience Comprehensive benefits package, including: Medical, dental, and vision insurance Supplemental Insurance Paid time off and holidays 401 (k) with company matching up to 4% Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
