Overview We are seeking a highly organized and proactive Office Manager to oversee daily office operations and ensure a smooth workflow within our dynamic team. The ideal candidate will possess strong administrative skills, technical proficiency, and excellent communication abilities. This role offers an opportunity to contribute to a professional environment where efficiency, customer service, and attention to detail are highly valued. The Office Manager will be responsible for managing office procedures, supporting staff, and maintaining effective client communication to support overall business success. Duties Manage daily office operations including scheduling, correspondence, and administrative tasks Oversee front desk activities such as greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette Utilize productivity software including Microsoft Office (Word, Excel, Outlook) and spreadsheets for data entry, record keeping, and report generation Handle calendar management for appointments, meetings, and events to ensure efficient time utilization Maintain accurate records through data entry and proofreading of documents to ensure high-quality output Support client communication via phone, email, and in-person interactions to provide exceptional customer service Use QuickBooks for invoicing, billing, and financial record management Coordinate office supplies procurement and manage office management tasks to optimize workflow Assist with clerical responsibilities such as filing, document organization, and proofreading reports or correspondence Support team members with administrative needs and act as a personal assistant when required Ensure the office environment is organized, professional, and welcoming Skills Proven experience in office management or administrative roles with strong organizational skills Proficiency in Microsoft Office Suite (Word processing, Excel spreadsheets, Outlook) and productivity software Technical proficiency with QuickBooks and familiarity with data entry processes Excellent phone communication skills with experience in multi-line phone systems and phone etiquette Bilingual abilities are a plus for effective client communication in diverse environments Strong computer literacy including familiarity with clerical tasks, proofreading, calendar management, and document formatting Exceptional organizational skills with the ability to prioritize tasks effectively and manage time efficiently Customer service experience demonstrating professionalism in front desk interactions and client support Ability to handle multiple responsibilities simultaneously while maintaining accuracy and attention to detail Previous experience in office or administrative support roles is preferred but not required; training will be provided for specific software or procedures This position is integral to maintaining an efficient office environment that supports both staff productivity and exceptional client service. We seek a dedicated professional eager to contribute their skills within a collaborative team setting.

Work Location:

In person