Job description Yellowstone Local is proud to represent Innovative Mechanical Contractors LLC, an industry leader in commercial HVAC and mechanical solutions.

Looking for a steady office role where your organization skills and attention to detail make a real impact every day? This could be the right fit for you.

What's in it for You?

Pay ranging from $22 - $26 per hour, based on experienceFull-time schedule, Monday through FridayStable, long-term opportunity with an established commercial mechanical contractorOpportunities for growth into advanced administrative or accounting support roles — or into government contracting capture and business developmentSupportive leadership team that values dependability and professionalismOffice-based position in Millersville, MarylandWhy You'll Love It HereWork with a team that values communication, accuracy, and accountabilityBe part of a company known for high-quality commercial HVAC and mechanical workContribute to an organized and efficient office environmentGain experience across administrative operations and accounts payable functionsLearn the federal contracting industry hands-on, including AI-powered opportunity research toolsJoin a workplace where your work directlyYour New RoleSupport office administration and accounts payable processes, including daily front-office operationsIdentify and organize new government contract opportunities that feed the company's proposal pipelineProcess vendor invoices, payments, and statement reconciliationsAssist with month-end and year-end financial activitiesMaintain organized digital and physical filing systemsProvide general clerical and administrative support to the office team

Location:

Millersville, MDDay-to-Day Responsibilities:

Perform daily office administrative duties, including answering and directing phone calls, managing incoming and outgoing mail, scheduling, and maintaining sign-in/sign-out logsSearch SAM.gov and other government contract vehicles for new opportunities matching the company's capabilitiesUse Cleatus AI to identify, filter, and track relevant solicitationsCompile a weekly report of new contract opportunities and hand it off to the proposal writerTrack key solicitation details such as due dates, set-aside types, and submission requirementsProcess invoices and manage accounts payable tasksPrepare check payments, ACH payments, and wire transfersCommunicate with vendors regarding invoices and payment statusReconcile vendor statements and assist with accounts payable accrualsMaintain accurate financial and office recordsSupport audits by organizing required documentationGreet visitors and maintain visitor logsMonitor and restock office and kitchen suppliesPerform data entry, reporting, and general office support tasks

Hiring Expectations:

Apply today, complete a quick phone screening, and get ready for an interview with our team to discuss your goals and experience.

High school diploma or equivalentThree or more years of experience in accounts payable or administrative support preferredProficiency in Microsoft Office, including Excel formulas and pivot tablesExperience with accounting software such as QuickBooks, SAP, or SageFamiliarity with government contracting (SAM.gov, federal solicitations) a plus — we will train the right candidateComfort learning new software tools, including AI-based research platformsStrong organizational skills and attention to detailStrong research skills and the ability to summarize findings into clear, concise reportsClear written and verbal communication skillsAbility to manage multiple tasks and work independentlyBasic understanding of accounting principles and internal controlsInnovative Mechanical Contractors LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or veteran status.#blue