Main Office Administrator Cross Catholic Outreach

• 3.6 Pompano Beach, FL Job Details Full-time $15.84
• $18.

08 an hour 1 day ago Benefits Health insurance Dental insurance Flexible spending account Paid time off Parental leave Vision insurance 401(k) matching Life insurance Qualifications Bilingual Microsoft Word Microsoft Excel Microsoft Access Email customer support Microsoft Outlook Inventory control Packing Spreadsheets Copy machines Microsoft Office Phone call screening Administrative experience High school diploma or GED Fax machines Donor communication management SharePoint Multi-line phone systems Faxing Associate's degree Full Job Description Cross Catholic Outreach is a Catholic ministry with an ecumenical staff of Catholic, Protestant, and Eastern Orthodox believers working in unity to provide food, water, housing, education, orphan support, medical care, micro-enterprise, and disaster relief, and the love of our Lord Jesus Christ to the poorest of the poor in more than 30 countries around the world. We believe strongly in unifying Christians in this mission of mercy, and we believe that creating a welcoming work environment for all Christian faiths is essential to achieving our ministry goals. Best Christian Workplace Certified 2026

Position Title:

Main Office Administrator Department:

Executive Reports to:

Director of Administration Position Location:

(In-Office)

Position Summary:

The Main Office Administrator position is first and foremost the face and voice for Cross Catholic Outreach through the front desk. Whether by phone or in person, donors will encounter a Christian witness reflecting the charism of the organization, which will in turn impact their future relationship with CCO. Second, the Candidate must be self-motivated and organized with the ability to prioritize and handle the multiple task menu. The position requires a Candidate to "coordinate the duties of the Main office front desk" so that staff and donors alike are assured of efficient and accurate results.

Educational or Certification Requirements:

• High School Diploma
• 2

Years of College Preferred Experience Requirements:

• Telephone multiline experience
• General Administrative Office Experience
• Non-Profit experience preferred

Knowledge, Skills, & Character Required:

• Is a consistent witness for Jesus Christ; maintains a courteous, Christ-like attitude in dealing with people within and outside of the ministry.
• Feels a calling to serve God through serving Cross Catholic Outreach in this capacity.
• Believes in and supports the mission and ministry of Cross Catholic Outreach and agrees with the conduct policies and conduct expectations of Cross Catholic Outreach.
• Bi-lingual Preferred
• Must be self-motivated and Organized
• Must have excellent phone skills
• Must have computer knowledge and skills: Microsoft Office (Word, Excel, Outlook) and Database access
• Must have knowledge of general office equipment: phone, printer/ copier, fax
• Must have email and telephone experience to service donors, constituents, and/or customers
• Must have the ability to multitask within task menu

Duties:

• Answer incoming telephone calls from callers; direct incoming calls to respective departments or staff
• Greet Guests for scheduled appointments and notify staff to retrieve their guests
• Handle simple donor questions via phone and/or direct calls to respective staff
• Prayer Request Images from

MOORE RMG

Prayer Image PDFs after extracting

• open and print out for Staff Intercessory Prayer Devotions / for inhouse prayer
• Prayer Request Remote
• add prayer image packets containing prayer PDFs to SharePoint Remote folder for Tuesday Donor Prayer session
• Ministry Support Thank You
• record Cross receipts in Ministry Support Thank You Excel file/ email PDF copy of receipt to labeled department staff & cc Tricia and place original documents w/envelope in Accounting Basket
• Receive courier mail or FedEx/UPS package deliveries; Sort mail for disbursement to staff
• Review sorted mail from Donor Ops team for disbursement to staff and for return to

MOORE RMG

data processing center

• Circulate publications and sorted mail to respective staff folders/baskets
• Collect

USPS NIXY

Mail to be boxed and shipped to

MOORE RMG

data processing office for processing

• STAPLES and AMAZON Company Supply Orders
• audit and send order request to Dir. of Admin for restock
• Visitor Gift Bags
• assemble the gift bags with specialized contents to have on hand
• Maintain front office desk area; refill copier paper supplies, stationery, and envelopes
• KONICA
• HP Toner Supply Orders
• track and request orders for HP and EPSON printer fleet

USPS / UPS

Supplies

• maintain and order supplies needed for mailing via

USPS / UPS

• Maintain Office Supply Inventory for the organization
• monitor for excess or stagnation
• Perform other tasks related to the task menu as needed by management. This role requires the ability to perform standard office functions, including prolonged sitting, standing, and computer use. Occasional lifting, carrying, or moving materials weighing up to 20 pounds may be required.
• This position may require occasional domestic and/or international travel to attend meetings, trainings, conferences, or organizational events. Travel may be conducted by airplane, automobile, bus, or other reasonable means. Travel frequency is expected to be limited and scheduled in advance when possible.
• Other duties as assigned

Pay:

$15.84

• $18.

08 per hour

Benefits:

401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Parental leave Vision insurance

Education:

Associate (Preferred)

Experience:

Microsoft Excel:

1 year (Required)

Administrative:

1 year (Required)

• Telephone multiline : 1 year (Required)

Work Location:

In person