RESPONSIBILITIES

Responsibilities include, but are not limited to: General front desk duties, including: Greet and direct clients and visitors Answer and transfer incoming calls Receive and log incoming mail, coordinate outgoing mail, and drop off packages with UPS, FedEx, or USPS as needed Order office supplies General office duties: Keep the front desk and kitchen clean and organized Coordinate internal office meetings, including conference room scheduling, catering, and room setup for supervisors and staff Prepare and assist with PowerPoint presentations for internal office use Document formatting and production duties: Prepare, format, and produce HRP work products, including client-ready deliverables; coordinate document reproduction (scanning/printing) and distribution of letters, reports, invoice summaries, copy vouchers, and related materials. Communicate with supervisors and technical staff regarding deadlines and any challenges meeting deadlines Maintain formatting consistency and writing standards for project deliverables Review assigned work for accuracy, with attention to detail and quality control Manage filing and storage of project deliverables in electronic folders and the archive database Assist with developing and updating stationery and templates for project deliverables Prepare deliverables for shipment through FedEx, UPS, or USPS Format, print, and compile training materials for training sessions and workshops Perform data entry for job openings, project-related logs, tables, labels, and similar items Assist the Marketing Department as needed Provide administrative support to regional offices as needed

REQUIREMENTS

High School Diploma at a minimum, with an

AS/BA/BS

Degree in related office administration or business a plus Proficiency with office technology, including computers, multi-function printers, scanners, and document management tools Strong time management skills with the ability to prioritize and manage multiple tasks effectively Self-motivated, proactive, and eager to learn Excellent attention to detail with strong problem-solving abilities Highly organized with the ability to manage competing priorities Strong written and verbal communication skills Demonstrates discretion and maintains strict confidentiality of sensitive information Proficient in Microsoft Office (Word, Outlook, Excel) and Adobe Acrobat/PDF tools Accurate and efficient data entry and keyboarding skills Demonstrates professionalism and customer-focused demeanor Demonstrates reliability, with a strong commitment to accountability, consistency, and follow-through

PREFERRED

Experience working in the Architecture, Engineering and Construction (AEC) industry Experience with Adobe Creative Suite software applications

Knowledge of Deltek Vantagepoint Benefits & Company Culture:

The vision of HRP Associates, Inc. is reliant on the expertise of our dedicated professionals who provide excellent consultation to our loyal clientele. We lead the industry in our commitment to employee growth and satisfaction in a positive, gratifying, and challenging workplace environment. We offer professional development opportunities, competitive salaries, and an excellent benefits package to qualified employees. We are always searching for top talent to join our growing team throughout HRP's various locations. We constantly promote a fun and dynamic company culture, as well as a great work-life balance. Ideal candidates will enjoy working in team settings, participating in company-wide events and outings, possess a positive attitude, and can relate to our internal cultural motto of, \"Work hard, play hard!\" Other major benefits include: Medical, Dental and Vision Coverage Life/Disability Insurance Company-sponsored Profit-Sharing Pension Plan 401(k)

Retirement Plan Paid Holidays and Vacations Continuing Education Reimbursement HRP Employee Resource Groups:

Employee Resource Groups (ERGs) such as: HRP Women

supports the professional and personal development for women employees while bringing awareness to women's issues and fostering an inclusive environment. Employee Engagement
organizes employee events to support our culture and employee relationships HRP Heart
coordinates events with local charities and organizations Financial
organizes educational sessions and resources to support employees' financial well-being Health and Wellness
promotes health and wellness

Who We Are:

HRP Associates, Inc. is a full-service environmental engineering and hydrogeology firm headquartered in Farmington, CT, with regional offices in Derby (CT); Plymouth, Massachusetts; Saint Charles, Missouri; Buffalo & Clifton Park, New York; Greenville & Charleston, South Carolina; and Winston-Salem, North Carolina. We also have satellite offices in Charlotte, North Carolina; San Diego, California; and Houston, Texas. HRP's staff of professionals includes chemical, civil and environmental engineers; inspectors; geologists; hydrogeologists; and industrial hygienists. For more information on job postings in all our offices and to find out more about the company, please visit our website at www.hrpassociates.com and our YouTube channel at https://www.youtube.com/c/HRPAssociatesInc. 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