Office Administrator/Receptionist The Tenants Law Firm Beverly Hills, CA Job Details Full-time $18.50 - $30.00 an hour 1 hour ago Benefits Paid holidays Health insurance Dental insurance 401(k) Paid time off Vision insurance 403(b) Retirement plan Qualifications Filing Scanning Administrative experience High school diploma or GED Law office experience

Full Job Description Job Summary:

We are seeking a polished, reliable, and professional office administrator/receptionist to be the first point of contact for our law firm. The ideal candidate will have excellent communication skills, a strong customer service mindset, and the ability to multitask in a fast-paced legal environment. This role is vital in ensuring a welcoming atmosphere for clients while supporting the firm's administrative operations.

Key Responsibilities:

Phone System Management:

Answer, screen, and direct phone calls promptly and accurately.

Mail Management:

Handle incoming and outgoing mail.

Client Management:

Return phone calls as directed by attorneys and legal staff. Schedule client appointments and attorney meetings.

Administrative Tasks:

Greet clients, visitors, and vendors in a professional and courteous manner. Assist attorneys and legal staff with administrative tasks as needed. Manage office supplies inventory and place orders when necessary.

Confidentiality:

Handle sensitive and confidential information with care, following strict protocols to maintain client privacy and data security.

Data Entry:

Perform data entry, scanning, and filing of client records and legal documents.

Qualifications:

Education:

High school diploma or equivalent required.

Experience:

Previous experience as an office administrator/receptionist, particularly in a legal setting, is preferred but not required.

Technical Skills:

Proficiency in using office software (e.g., Microsoft Office). Experience with legal records software is a plus.

Communication Skills:

Excellent verbal and written communication skills, with the ability to interact professionally with attorneys, staff and clients. Bilingual is a plus.

Time Management:

Ability to prioritize tasks and manage time effectively in a fast-paced legal environment.

Confidentiality:

Demonstrated ability to handle confidential and sensitive information with discretion and integrity.

Benefits:

Medical, Dental, and Vision Insurance 403(b) Retirement Plan Paid Time Off and Paid Holidays Flexible remote work schedule

Job Type:

Full-time. In Office.

Pay:

$18.50 - $30.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person