Office Manager

Part-Time Office Manager / Bookkeeper Low Voltage & Audio/Video Company (Small Team•6 Employees)

Compensation:

$24•30/hour, based on experience

Estimated Time Commitment:

25•35 hours per week (flexible schedule) Position Summary The Part-Time Office Manager / Bookkeeper supports the daily administrative and financial operations of a small low-voltage and A/V contracting business. This role is responsible for keeping the office organized, ensuring accurate bookkeeping, supporting field technicians, and assisting ownership with day-to-day business needs. The position is hands-on, detail-oriented, and essential to keeping the company running smoothly. Office Administration & Support Answer phone calls, emails, and customer inquiries in a professional manner (typically service calls come through our service@intellitech email or phone) Manage general office tasks including filing, document organization, and correspondence Order office and basic job-related supplies as needed Assist ownership with administrative duties and coordination tasks Maintain company records including insurance certificates, licenses, and vendor information Support employee onboarding paperwork and basic HR records Finalize employee handbook and present to existing and new employees Bookkeeping & Financial Tasks Enter and categorize expenses, receipts, and transactions in QuickBooks Reconcile bank and credit card accounts on a regular basis Create and send customer invoices for service calls and complete work; work closely with the Project Manager, especially on service calls, to know when to send invoices Track accounts receivable and follow up on outstanding invoices directly with customers Enter vendor bills and manage accounts payable Assist with payroll processing by organizing time sheets and job hours Prepare basic quarterly financial reports for ownership Coordinate with the company CPA/bookkeeper as needed Review company credit card billing against vendor invoices for accuracy Help ensure jobs are billed accurately and on time Maintain purchase records for equipment such as cameras, AV gear, cabling, and racks Improve simple processes for invoicing, scheduling, and recordkeeping

Pay:

$24.00•$30.00 per hour

Work Location:

Hybrid remote in Troy, MI 48083