Office Manager

Office Manager Whole Health Services, PLLC Puyallup, WA Job Details Part-time | Full-time | Contract $18 - $30 an hour 1 day ago Benefits Flexible schedule Qualifications Record keeping Computer operation Google Workspace Microsoft Excel Guest relations Phone communication Workflow management (operations management method) Expense management Computer literacy Greeting customers Filing Executive administrative support Mid-level Invoice processing Team management Task prioritization QuickBooks Data entry Organizational skills Cash management Customer support Multi-line phone systems Clerical experience Productivity software Office management Managing executive calendars Proofreading Expenditure monitoring Communication skills Personal assistant experience Medical receptionist Client interaction via phone calls Full Job Description Job Summary We are seeking a dynamic and highly organized Office Manager to oversee the daily operations of our busy office environment. This vital role involves coordinating administrative tasks, managing front desk activities, supporting team members, and ensuring smooth office workflows. The ideal candidate will demonstrate exceptional organizational skills, strong communication abilities, and a proactive attitude to foster an efficient and welcoming workplace. This paid position offers an exciting opportunity to lead office functions, enhance customer support, and contribute to a positive company culture. Responsibilities Greet visitors and clients warmly, providing excellent customer service and ensuring a professional first impression Manage multi-line phone systems, direct calls appropriately, and handle inquiries with professionalism and courtesy Oversee front desk operations, including scheduling appointments, maintaining visitor logs, and managing mail distribution Maintain accurate records through data entry, filing systems, and document proofreading to ensure organizational efficiency Utilize office management software such as Microsoft Office, Google Workspace, and QuickBooks for daily administrative tasks Support bookkeeping activities by tracking expenses, processing invoices, and managing petty cash as needed Coordinate calendar management for executives and team members, scheduling meetings and preparing necessary materials Requirements Proven experience in office management or administrative roles with strong clerical skills Proficiency in Office Ally, Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools, and basic computer literacy Excellent phone etiquette with experience handling multi-line phone systems and customer support interactions Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment Experience with data entry, filing systems, proofreading documents, and maintaining accurate records Knowledge of office equipment such as printers, scanners, and fax machines; familiarity with bookkeeping or QuickBooks is a plus Personal assistant or medical receptionist experience is advantageous for understanding specialized workflows Ability to manage time effectively while handling multiple responsibilities with professionalism and attention to detail Join us as an Office Manager to lead our administrative team with energy and enthusiasm! Your dedication will help create a seamless office experience that supports our company's growth while fostering a welcoming environment for clients and staff alike.

Job Types:

Full-time, Part-time, Contract Pay:

$18.00 - $30.00 per hour

Benefits:

Flexible schedule

Work Location:

Hybrid remote in Puyallup, WA 98372